Revision# 1.0
Prepared By: sub committee appointed by Quality Assuarance Committee
Date Prepared: January, 2016

Effective Date: August 2019
Revised By: Sub committee appointed by IQAC
Date Revised: March 2019

Approved By: IQAC/ FB
Date Approved: 437th FB August 2019

Activity 1: Lodging a request by a student

Medical concerns

Students should address their written requests with a medical report recommended by the University Medical Officer, to the Dean Faculty of Science. These documents shall be tabled at the Faculty Board for recommendation for the Senate approval.

Note: The medical report should be submitted to the University Medical Officer within 2 weeks of the illness / two weeks from a scheduled examination.

Overseas Leave

A student leaving the Country for any reason has to submit the duly completed overseas leave application form available at the Dean’s Office, Department office and faculty website with the recommendation of Heads of the Departments to the Dean of the faculty, who will then table it at the Faculty Board for recommendation for the Senate approval.

Note: Where students request for leave to represent the university or country, and if academic programmes are disrupted due to this, the faculty shall make every attempt to accommodate this request.

Other leave matters

A student requiring leave for personal matters shall submit the written request to the Dean, who will then table it at the Faculty Board for recommendation for Senate approval.

Note: The request should be submitted within 2 weeks of the incident.

Grievances

A student alleging that a decision or action affects him/ her and is either unfair, unjust, or in violation of established policies, procedures, or statutes of the University of Colombo, may submit a written and signed request in a sealed double envelope where the inner envelope is addressed to the Chairman of the Grievance Committee and the outer envelope addressed to the Dean, Faculty of Science, University of Colombo.

The Grievance committee will investigate the matter and report to the Dean with recommendations, for necessary action.

Deferment

If a student wishes to request for deferment of his/ her candidature of an examination/ academic programme should submit a written request stating the reason for the deferment, to the Dean, who will then table it at the Faculty Board for recommendation for Senate approval.

Note: The requests should be submitted prior to the examination or commencement of the relevant academic year.

Organizing an activity

If a student/ group of students/ student body wishes to organize an event within or outside the faculty, a written request should be submitted to the Dean through the Senior Treasurer / Student Counselor (as relevant) and the request should state the event, the date, duration and the location (with duly filled reservation forms where needed) including a proposed budget (if relevant). The Dean shall then table the request at the Faculty Board for recommendation for Senate approval.

Note: Special permission of the Council of the University of Colombo must be obtained for the use of the University Logo or for selling items/collection. This should be stated in the request letter, which should be submitted to the Vice Chancellor, through the Senior Treasurer and the Dean, at least two months prior to the event.