Know about the Faculty of Science
Our Vision
The Faculty of Science to be a center of scientific and technological excellence nationally and internationally.
Our Mission
To develop honest, adaptable productive citizens; with multidisciplinary knowledge, creative thinking and analytical skills with a high degree of civic conscientiousness. To articulate and promote interaction with public and private sector and society at large, with the view to contributing towards the development of the nation. To institute mechanisms for partnership programs for improving resources and infrastructure facilities.
About the Faculty
The Faculty of Science, which is clearly distinguished by its icon the University tower, was formed with the advent of the University College in Colombo in 1913. It continued in the same location with the establishment of the University of Ceylon in 1942. Though a section of the University moved to Peradeniya in 1949, the Faculty of Science continued in Colombo. The Faculty, in 1967, became a part of the University of Colombo, Ceylon, later re-named University of Ceylon, Colombo. In 1972 the Faculty came under the University of Sri Lanka, Colombo Campus and finally in 1978, University of Colombo, Sri Lanka.
Presently the Faculty of Science has about 1529 undergraduate students and 371 postgraduate students, 102 academic staff and 104 other staff. The annual intake to the Faculty increased to 487 in 2007 with the introduction of two new streams, Biochemistry & Molecular Biology and Industrial Statistics & Mathematical Finance.
The Faculty consists of seven Departments of study – Chemistry, Mathematics, Nuclear Science, Physics, Plant Sciences, Statistics and Zoology and Environment Science, and conducts courses leading to the Bachelor of Science (03 years duration) and Bachelor of Science Honours (04 years duration). A comprehensive range of subject combinations are available for the general degree while special degree programs allow students to specialize in some of those subject areas. The Faculty together with the School of Computing of the University also offers several joint special degree programs.
The Faculty of Science conducts a number of postgraduate programs leading to the Master of Science degree and postgraduate diplomas. The Faculty also plays a very active role in research and there are many research students reading for PhD and MPhil degrees. Through the research programs the Faculty and the Departments have established strong links with both Sri Lankan and foreign research organizations. The members of the Faculty also play a prominent role in national development. Several members act as resource persons, consultants and board members in many government and non-government organizations.
The infrastructure of the Faculty developed greatly in the recent past, based on a well established development program. The program has resulted in new multi-storied buildings for the Departments of Chemistry, Physics, Plant Sciences and Zoology. The Department of Statistics shares a building with the University of Colombo School of Computing while Mathematics occupies the building annexed to the tower. The development plan also includes new buildings for Zoology, Mathematics and Statistics, extension to Plant Sciences, new Science Library Complex and the Canteen Complex.
Apart from the high reputation of the Faculty and the University the students also have many other advantages – the lively metropolitan location, a wide variety of campus clubs and societies and good facilities for sports. Further, the Faculty provides a learning environment devoid of unrest and violence. The latest published data indicate that Colombo science graduates are in very high demand among the employers. Hence, the Faculty of Science at Colombo occupies, without doubt, a pivotal position among the Science Faculties in Sri Lankan Universities.
The office of the Dean
The office of the Dean-Science is the administrative center of the faculty and the Dean is the Academic and the Administrative head of the faculty. The other administrative officers are the Senior Assistant Registrar and the Senior Assistant Bursar of the faculty.
Some of the main responsibilities of the office of the Dean are :
- The general administration of the Faculty
- Student services
- Document management of Faculty Board, HDC, CDEC, QA cell and all other standing and add-hoc meetings of the faculty.
Staff of the office
Ms. RMSS Bandara
MANAGEMENT ASSISTANT
Email:
The former Deans of the Faculty
2014 – 2020
Prof. K R Ranjith Mahanama
2008 – 2013
Prof. T R Ariyaratne
2002 – 2007
Prof. R L C Wijesundera
1996 – 2002
Prof. K Abeynayake
1994 – 1995 / 1983 – 1984
Prof. P W Epasinghe
1992 – 1994 / 1981 – 1982
Prof. K D Arudpragasam
1992
Prof. H D Gunawardhana
1985 – 1991
Prof. L M V Tillekeratne
1984 – 1985
Dr. K G Dharmawardena
1982 – 1983 / 1979 – 1981
Prof. R N de Fonseka
1981 / 1976 – 1977 / 1979
Prof. V K Samaranayake
1972 – 1975
Prof. T de S Muthukumarana
1966 – 1969
Prof. B A Abeywickrama
1958
Prof. B L T Silva
1954 – 1957
Prof. C J Eliezer
1948 – 1954
Prof. A W Mailvaganam
1942 – 1948
Prof. A Kandiah
Finance Division
Main duties of the Finance Division of the Faculty are to coordinate financial activities with the Main Finance Branch of the University.
Details of Activities
- Handling all the payments related to faculty (except salary) – Treasury, Non treasury and Research Grants
- Procurement of Capital Goods & Consumables – Treasury, Non treasury and Research Grants
- Preparation of Annual Budget Estimates and Procurement Plan for the Faculty
- Maintaining and keeping records for Research Grants and Extension Courses
- Maintaining records for Development Funds
- Supporting to Main Finance Division to preparation of Annual Accounts of the University
Administration/Management
Standard Operating Procedures (SOP)
Revision and Introduction of Programmes / Course Units
Revision and Introduction of Programmes / Course Units
SOP: 01
Revision#: 1.0
Prepared By: Sub Committee Appointed by Quality Assurance Committee
Date Prepared: January, 2016
Effective Date: August 2019
Revised By: Sub Committee Appointed by IQAC
Date Revised: March 2019
Approved By: IQAC / FB
Date Approved: 437th FB, August 2019
[1] Purpose
Procedures for revision / introduction of course units / programmes.
[2] Participants
- Senate of the University
- Dean of the Faculty
- Heads of the Department
- AR / SAR / DR of the Faculty
- Academic Staff Member(s)
- Director Undergraduate Studies (Chairperson / CDEC)
- Members of CDEC
[3] Procedure
Activity 1: Rationale for Revision / Introduction
- Academic staff member(s) shall communicate the need to revise / introduce a course unit / programme to the Head of the Department (hereafter referred to as Head) with evidence (generated through formal / informal processes, needs assessment).
- The Head shall inform the academic staff members in the department about the revision / introduction of the course unit / programme.
Activity 2: Preparation of Draft Document
- Head shall assign the task of preparing the relevant documents to a team of academic staff members in the department and specify a time frame for preparation of the draft document.
- Academic staff member(s) of the department shall obtain feedback from relevant internal and external experts during preparation of the draft document.
- Academic staff member(s) shall revise / formulate the course according to the guidelines approved by the Faculty.
- Draft document shall be circulated among academic staff of the department for suggestions and revisions.
Activity 3: CDEC Approval of Revised / Introduced Course Unit / Programme
- Head of the Department shall forward the draft document of the course / programme to CDEC.
- The Chairperson of CDEC shall circulate the draft document among its members for feedback.
- The Chairperson of CDEC shall inform the Head of the decision and of further actions (if any).
- The Head informs the document preparation team to finalize the document, which will be re-sent to the CDEC.
Activity 4: Faculty Board Approval
- CDEC shall forward the final document to the AR / SAR / DR to be tabled at the meeting of the Faculty Board.
- Members of the Faculty Board shall review the contents of the revised / new course unit / programme.
- The document preparation team will finalize the document based on comments of the Faculty Board.
Activity 5: Senate Approval
- Faculty Board shall recommend the final document for Senate approval.
- The AR / SAR / DR shall forward the final document to the Senate for approval.
- The Senate shall grant approval with suggestions / recommendations.
Activity 6: Incorporation of Revised / Introduced Course Unit / Programme
- The Dean shall inform the relevant Department of the Senate decision.
- The AR / SAR / DR – Academic & Publication shall, in writing, inform AR / SAR / DR – Faculty of the Senate decision, which is conveyed to the Head.
- The Head shall direct changes to be made to the Handbook and instruct the Web Administrator to incorporate the necessary changes in the web page and course registration.
Activity 7: Implementing the Revised / Introduced Course Unit / Programme
- The Head shall instruct AR / SAR / DR to include the course unit / programme in the regular academic timetable.
- The Head shall, at a departmental meeting, assign teaching duties to the academic staff members.
- The Head and the academic staff of the department shall decide on steps to be taken (e.g., repeat attempts to be allowed) to enable smooth transition from the previous course unit / programme to the newly proposed course / programme, in accordance with the Faculty By-laws.
[4] Effectiveness Criteria
- Maintain a record (by the Head of Department) of the activities and dates by which the activities have been completed.
- AR / SAR / DR maintains decisions / minutes of CDEC, Faculty Board and the Senate.
Examination
Examinations
SOP: 02
Revision#: 1.0
Prepared By: Sub Committee Appointed by Quality Assurance Committee
Date Prepared: January, 2016
Effective Date: August 2019
Revised By: Sub Committee Appointed by IQAC
Date Revised: March 2019
Approved By: IQAC / FB
Date Approved: 437th FB, August 2019
All examination activities (where relevant) must be conducted so as to ensure confidentiality.
[1] Purpose
Procedures for Examinations
[2] Participants
- Senate of the University
- Faculty Board
- Dean of the Faculty
- Heads of Departments
- Academic Staff Members
- AR / SAR / DR Science
- AR / SAR / DR Examination
- Students
[3] Procedure
Activity 1: Preparation for Conducting Examinations
- AR / SAR / DR prepares Academic Calendar with examination period under the supervision of Dean before commencement of the academic year to obtain Faculty Board approval.
- AR / SAR / DR prepares the draft examinations timetable by mid of the semester.
- Dean sends to Department Heads for feedback.
- Dean finalizes the examinations timetable.
- AR / SAR / DR circulates the examinations timetable among the members of the Faculty and AR / SAR / DR Examinations.
- Dean, with the approval of the Faculty Board, sets the deadline for marking.
- AR / SAR / DR prepares the lists of Supervisors and Invigilators upon consultation with academic staff for approval by the Dean.
- The Dean circulates guidelines among the supervisors and instructs invigilators of their responsibilities at a special meeting.
Activity 2: Preparation of Examination Papers
- Head of the Department shall compile the list of examiners, coordinators and moderators in consultation with the academic staff members, preferably at a Departmental Meeting.
- Head of the Department shall forward the examiners list to the AR / SAR / DR to be tabled at the Faculty Board meeting for approval.
- The Head of Department shall inform the academic staff members of the deadline for the submission of questions and model answers to the coordinator (or to Head).
- Academic staff members shall formulate questions according to guidelines and prepare model answers and submit them to the coordinator on or before the deadline.
- Coordinator shall compile the question paper and model answers and hand them over to the Head on or before the deadline.
- Head of the Department shall send the question paper together with model answers, lesson plan and examination moderation form to the moderator.
- Head of the Department gets the moderated question paper together with comments / suggestions and hands over the question paper to the coordinator for final editing.
- Coordinator shall discuss the moderator’s comments with the relevant academic staff members and incorporate the agreed changes.
- Coordinator shall prepare the final version of the question paper and hand over the question paper with other relevant instructions / details to the Head.
- Head of the Department shall send the question paper and other relevant instructions / details to the AR / SAR / DR of the Examinations Branch of the University.
Activity 3: Printing of Examination Papers
- AR / SAR / DR of Examinations shall make the required number of copies of the question paper packet (with other instructions if any), seal and label the paper packet.
- AR / SAR / DR of Examinations shall hand over the sealed paper packet together with the relevant instructions to the designated supervisor on the day of the examination.
Activity 4: Conducting Examinations
- Supervisor of the examination shall conduct the examinations according to the rules and regulations of the Faculty / University.
- Supervisor shall hand over the answer scripts and other relevant documents in a sealed packet to the AR / SAR / DR Examinations.
Activity 5: Marking Answer Scripts
- AR / SAR / DR Examinations shall send the sealed packet of answer scripts to the relevant Head of Department.
- Head of the Department shall hand over the sealed packet of answer scripts to the coordinator or relevant academic staff member(s) for marking.
- Academic staff members shall mark the answer scripts and submit the marks and marked answer scripts to the Head of the Department or to the coordinator.
- Head of the Department or the coordinator shall hand over the marked answer scripts to the second examiner for marking.
- Second examiner shall mark the answer scripts and submit marks to the coordinator or Head of Department on or before the deadline.
- Head of Department, coordinator and relevant examiners shall meet and make changes / adjustments (if any) and prepare the list of marks to be sent to AR / SAR / DR Examinations.
Activity 6: Release of Results
- The Head calls for a pre-board meeting to finalize the provisional results.
- Coordinator shall upload the marks to the SIS.
- Head of the Department releases provisional results allowing adequate time for students to apply for re-checking.
- The Head of the Department sends hard copies of the results to the AR / SAR / DR Examination incorporating changes, if any, on or before the deadline.
- AR / SAR / DR Examinations informs Dean, Heads of Departments and academic staff members of the date of the Results Board Meeting.
- Dean, Head of Department, coordinators, academic staff members and AR / SAR / DR Examination shall attend the Results Board Meeting to finalize the results.
- AR / SAR / DR Examination shall release results of examinations and submit results for approval by the Senate of the University.
Note:
In the rare occasion where changes to the released marks are needed, this can be accommodated by the coordinator submitting the relevant form with the justification through the Head of Department / Dean of the Faculty to the Vice Chancellor.
[4] Effectiveness Criteria
The Head of the Department shall maintain the following:
- A record of the activities and dates by which the activities have been completed.
- A record of moderator’s comments.
- A record of the re-checking requests.
- Copies of the final mark sheets.
External Programmes
External Programmes
SOP: 03
Revision#: 1.0
Prepared By: Sub Committee Appointed by Quality Assurance Committee
Date Prepared: January, 2016
Effective Date: August 2019
Revised By: Sub Committee Appointed by IQAC
Date Revised: March 2019
Approved By: IQAC / FB
Date Approved: 437th FB, August 2019
[1] Purpose
Procedure for designing and conducting extension programmes.
[2] Participants
- Senate of the University
- Faculty Board
- Dean of the Faculty
- Head of the Relevant Department / Director / Coordinator of the Centre / Unit
- Academic / Non-academic Staff of the Department / Centre / Unit
- Members of the Faculty Committee on Extension Programmes
- AR / SAR / DR Faculty
[3] Procedure
Activity 1: Feasibility Study
- Upon receipt of a request (internal / external), the Head of the Department
or Director / Coordinator of the Centre / Unit shall appoint a programme
coordinator and a committee consisting of academic / supporting staff to
investigate the feasibility of conducting the programme. - The programme coordinator shall report on the feasibility of the proposed
programme to the Head of the Department or Director / Coordinator of the
Centre / Unit.
Activity 2: Preparation of Programme
- Head of the Department or Director / Coordinator of the Centre / Unit
shall inform the Department / Centre / Unit about the feasibility of the
proposed programme to obtain the views of the members. - Head of the Department or Director / Coordinator of the Centre / Unit
shall assign the task of preparing the relevant documents (programme
outline, curriculum, budget, etc.) to the programme coordinator and the
committee. - Programme coordinator and the committee shall finalize the document with
input from other members of the relevant Department.
Activity 3: Approval Process
- The document shall be placed before the Faculty Committee on Extension
Programmes for recommendations / suggestions. - The recommendations / suggestions shall be brought to the notice of the
programme coordinator. - The programme coordinator shall, through the Head of Department /
Director / Coordinator of the Centre / Unit, place it before the Faculty
Board, which shall be forwarded for Senate approval. - The programme coordinator shall submit the proposed budget through the
Head of Department and Director / Coordinator of the Centre / Unit to the
Finance Committee of the University for approval.
Activity 4: Implementation and Monitoring
- Following the completion of the programme, the coordinator shall submit
the progress report (which includes feedback from the participants),
through the Head of Department / Director / Programme Coordinator of the
Centre / Unit, to the Faculty Board.
[4] Effectiveness Criteria
- Maintain relevant records.
- Implement recommendations / suggestions.
[5] Reference
- Department / Centre / Unit Minutes
- Minutes of the Faculty Committee on Extension Programmes
- Faculty Board Minutes
- Senate Minutes
- Council Minutes
Procurements
Procurements
SOP: 04
Revision#: 1.0
Prepared By: Sub Committee Appointed by Quality Assurance Committee
Date Prepared: January, 2016
Effective Date: August 2019
Revised By: Sub Committee Appointed by IQAC
Date Revised: March 2019
Approved By: IQAC / FB
Date Approved: 437th FB, August 2019
[1] Purpose
Procedures for Procurement.
[2] Participants
- Vice Chancellor
- Registrar
- Bursar
- Dean of the Faculty
- Heads of the Departments / Coordinators
- Academic Staff Member(s)
- AR / SAR / DR of the Faculty
- AB / SAB / DB of the Faculty
- Shroff, University of Colombo
[3] Procedure
Activity 1: Identifying the Needs
A. Procedure for Departments / Units
- Academic staff member, technical officer, or other employee informs the Head of Department / Unit of the needs.
- Head of Department / Unit shall discuss the need at the Department / Unit meeting.
- Head of Department / Unit shall forward the request through the Dean, with necessary specifications / quotations to AB / SAB / DB.
- Head of Department / Unit maintains a record of the request with specifications.
B. Procedure for Faculty
- AR / SAR / DR, based on requests of academics, non-academics, or students, shall discuss the needs with the Dean of the Faculty.
- The Dean shall discuss the need at the Faculty Board meeting and inform AR / SAR / DR.
- AR / SAR / DR shall forward the request with necessary specifications / quotations to the AB / SAB / DB.
C. Procedure for Research Grants / Projects
- Grantee shall inform the AB / SAB / DB of the Faculty through the Head of Department and Dean of the need and provide specifications / quotations.
Activity 2: Procurement Procedure
- AB / SAB / DB shall proceed with purchasing or calling quotations for the purchase, or shall obtain the recommendations of the respective Head of Department / Unit, AR / SAR / DR, or Grantee, and where needed, of the Technical Evaluation Committee / Procurement Committee.
- AB / SAB / DB shall inform the respective Head of Department / Unit, AR / SAR / DR, or Grantee of the placement of the Purchase Orders.
- AB / SAB / DB shall follow up the purchasing of items.
Activity 3: Inspection and Inventorying Items
- The respective parties shall inspect the delivered items for compliance with specifications and good condition prior to acceptance.
- If items are not in an acceptable condition, the AB / SAB / DB shall be informed.
- The relevant party shall inventory the items and forward the invoice (with the inventory folio number) and payment voucher to AB / SAB / DB.
Activity 4: Obtaining and Settlement of Cash Advances
- Academic / administrative staff shall forward the request with an estimated budget / quotation (where necessary), together with the advance settlement certification, through the Head / Dean to AB / SAB / DB.
- AB / SAB / DB shall obtain approval from the relevant authority as specified in University Circular No. 63/2019.
- AB / SAB / DB shall inform the status of the cash advance to the requesting parties.
-
Cash advances should be settled as follows:
- All purchased items should be inventorized in the Fixed Assets Register / Consumable Inventory (where necessary), and the inventory folio number should be stated in the invoice.
- Any balances should be returned to the Shroff with the duly filled form signed by the AB / SAB / DB.
- The settlement voucher should be sent to AB / SAB / DB through the Head / Dean with relevant invoices / receipts certified by the Head / Coordinator within the specified time period.
[4] Effectiveness Criteria
Head of the Department / Unit, AR / SAR / DR, Grantee, and AB / SAB / DB shall maintain records.
[5] Reference
- Government Financial Regulations
Recruitment
Recruitment
SOP: 05
Revision#: 1.0
Prepared By: Sub Committee Appointed by Quality Assurance Committee
Date Prepared: January, 2016
Effective Date: August 2019
Revised By: Sub Committee Appointed by IQAC
Date Revised: March 2019
Approved By: IQAC / FB
Date Approved: 437th FB, August 2019
[1] Purpose
Procedures for Recruitment.
[2] Participants
- Vice Chancellor
- Dean of the Faculty
- Heads of the Departments
- Academic Staff Member(s)
- AR / SAR / DR of the Faculty
- AR / SAR / DR Academic Establishment
- AR / SAR / DR Non-academic Establishment
[3] Procedure
Activity 1: Identification of Requirements / Expertise
- The Head and members of the Department, at a meeting, shall review the current requirements for academic staff in terms of expertise as necessitated by the courses offered, giving due consideration to the activities set out in the strategic plan. The retirement schedules of academic staff for a five-year period shall be reviewed and documented, on which the required expertise will be based. A similar procedure shall be followed for identifying the needs for academic-support and non-academic staff.
- The Head shall bring these needs to the notice of the Dean, through whom a request shall be made to the AR / SAR / DR – Academic / Non-academic Establishments to advertise the identified positions. The required fields of expertise and other minimum qualifications shall be specified.
Activity 2: Advertising for the Academic / Academic-support Position(s)
- The AR / SAR / DR – Academic Establishment shall prepare an advertisement on an approved template, subject to the conditions specified by the UGC. A draft of the advertisement shall be approved by the Dean and the Head of the relevant Department.
- The AR / SAR / DR – Academic Establishment shall publish the advertisement in national newspapers and on the University website and call for applications by a stipulated date.
- The AR / SAR / DR – Academic Establishment shall send a list of the applicants with details to the Head of the relevant Department through the Dean.
- The Head shall make recommendations, giving due consideration to the requirements specified in the advertisement, and the list shall be sent to the AR / SAR / DR – Academic Establishment.
Activity 3: Selection
- The Senate shall appoint a Selection Panel comprising the Vice Chancellor, Dean, a Senate representative, a Council representative, the Head and a senior academic of the relevant Department, and an expert in the field (where necessary).
- The AR / SAR / DR – Academic Establishments shall call the candidates for an interview with the Selection Panel.
- The candidates shall face an interview with the Selection Panel and shall be evaluated against criteria set out in a standard evaluation form.
- The AR / SAR / DR – Academic Establishments shall send the list of selected candidates to the Management Committee and the Council for approval (and UGC approval where necessary).
- The AR / SAR / DR – Academic Establishments shall prepare the letter of appointment, which shall be sent to the selected candidates with the signature of the Vice Chancellor.
[4] Effectiveness Criteria
- Maintain a record (by the Head of Department) of the decisions made pertaining to requirements for academic and non-academic staff.
- AR / SAR / DR – Academic Establishments shall maintain documents related to advertisements, lists of applicants, and other relevant records.
- Senate Minutes.
- Management Committee Minutes.
- Council Minutes.
[5] Reference
- University Establishments Code.
Student/ Peer Evaluation
Student / Peer Evaluation
SOP: 06
Revision#: 1.0
Prepared By: Sub Committee Appointed by Quality Assurance Committee
Date Prepared: January, 2016
Effective Date: August 2019
Revised By: Sub Committee Appointed by IQAC
Date Revised: March 2019
Approved By: IQAC / FB
Date Approved: 437th FB, August 2019
[1] Purpose
Procedures for evaluation of teaching / learning / course.
[2] Participants
- Dean of the Faculty
- Chairperson, IQAC
- Heads of the Departments
- Members of the IQAC
- Academic Staff Members
- AR / SAR / DR Faculty
- Students
[3] Procedure
If student / peer feedback forms are already available, proceed to Activity 2.
Activity 1: Preparation of the Feedback Forms
- Dean shall instruct the members of the IQAC to prepare the relevant forms (student / peer) for course evaluation.
- The committee shall prepare a draft of the feedback forms and hand them over to the AR / SAR / DR.
- AR / SAR / DR shall circulate the draft feedback forms among the members of the Faculty Board.
- The Faculty Board shall approve the feedback forms with any necessary revisions.
- Finalized feedback forms shall be handed over to the IQAC.
Activity 2: Administering Feedback Forms
A. Student Feedback
- At the beginning of the semester, the Head of the Department shall inform the IQAC of the mode (manual or online) of feedback for the different courses.
- The Dean and the IQAC shall determine when the feedback forms are to be administered and inform the Heads of the Departments.
- In the case of manual administration of the feedback forms, the Head of Department shall make copies to be distributed among the students.
- The Head shall designate a non-academic staff member to distribute and collect the duly completed feedback forms from students.
- The designated non-academic staff member shall distribute and collect the feedback forms from the students, packet and seal the forms in the presence of the Head of the relevant Department, who shall then hand over the packet to the AR / SAR / DR.
- In the case of online administration of the feedback forms, the IQAC shall facilitate the process by establishing a web link.
B. Peer Feedback
- Dean shall instruct the AR / SAR / DR to hand over the feedback forms to the Heads of Departments.
- The Head, at a Department Meeting, shall appoint two evaluators, one from within the Department and the other from another Department, within or outside the Faculty.
- The Dean and the IQAC shall determine when the feedback forms are to be administered and inform the Heads of the Departments.
- The Head shall invite the designated academic staff members to conduct the peer feedback process.
- The evaluators shall hand over the completed feedback forms to the Head, who shall then hand them over to the AR / SAR / DR.
Activity 3: Analysis of Feedback
- The AR / SAR / DR shall hand over the feedback forms to the Chairperson of the IQAC, who shall take the necessary action to analyze the feedback forms.
- The Chairperson of the IQAC shall submit a summary of the feedback to the Dean.
- The Dean shall instruct the AR / SAR / DR to hand over the summary to the relevant Head of the Department.
- The Head, in consultation with the Dean, shall inform the relevant academic staff member of the overall feedback for possible future actions.
Activity 4: Monitoring and Continuous Improvement
- The Chairperson of the IQAC shall share the summaries of the student and peer feedback with the IQAC and provide recommendations to the Faculty Board.
- The IQAC shall monitor the implementation of the suggested recommendations.
[4] Effectiveness Criteria
- IQAC Minutes and Reports.
- Feedback Form Evaluation Report.
- Faculty Board Minutes.
Scheduling of Meetings
Scheduling of Meetings
SOP: 07
Revision#: 1.0
Prepared By: Sub Committee Appointed by Quality Assurance Committee
Date Prepared: January, 2016
Effective Date: August 2019
Revised By: Sub Committee Appointed by IQAC
Date Revised: March 2019
Approved By: IQAC / FB
Date Approved: 437th FB, August 2019
[1] Purpose
Procedures for scheduling Faculty-level committee meetings including: Faculty Board, Higher Degrees Committee, Heads Committee, Department Committee, Research Committee, Curriculum Development and Evaluation Committee (CDEC), Coordinating Committee of External Degree Programmes (CCEDP), Internal Quality Assurance Cell (IQAC) Committee, ICT Committee, Buildings Committee, Student Welfare & Canteen Committee, Library Committee, Grievance Committee, General Safety Committee, and Laboratory Safety Committee.
[2] Participants
- Dean of the Faculty
- Heads of the Departments
- Chairperson, IQAC
- Director, Undergraduate Studies
- Director, Postgraduate Studies
- Directors
- Coordinators
- Permanent Student Counselor
- AL / SAL / DL, Faculty of Science
- AR / SAR / DR, Faculty of Science
- AB / SAB / DB, Faculty of Science
- Committee Members Appointed by the Faculty
- Student Representatives
- Non-academic Staff Representatives
- Works Engineer
- Project Manager
- Assistant Network Manager
- Programmer Cum System Analyst
- Deputy Chief Marshall
- Public Health Inspector (PHI)
[3] Procedure
Activity 1: Finalizing the Calendar Dates
- AR / SAR / DR shall inform the calendar dates for Faculty meetings to AR / SAR / DR Academic and Publications for inclusion in the University Calendar of Dates.
- AR / SAR / DR Academic and Publications shall circulate the calendar of dates among the members of the University for their information.
Activity 2: Preparation of the Agenda
- The Dean, based on the content of requests received from students, academic staff, non-academic staff, and external parties, shall direct the AR / SAR / DR to forward them to the appropriate committee.
- The AR / SAR / DR shall prepare the agenda for the relevant meeting in accordance with the instructions of the Dean.
- The AR / SAR / DR shall circulate the agenda and the minutes of the previous meeting among the committee members one week prior to the meeting.
- The AR / SAR / DR shall record the decisions taken at the committee meeting and prepare the minutes of the meeting.
- The AR / SAR / DR shall communicate the decisions taken at the committee to relevant parties within the Faculty, outside the Faculty, the University administration, or any other party through the Dean where necessary.
- The AR / SAR / DR shall inform the relevant parties or persons regarding follow-up actions based on the decisions taken by the committee.
- The minutes and decisions of the committee or sub-committee shall be reported to the Faculty Board.
[4] Effectiveness Criteria
AR / SAR / DR shall maintain the following:
- Terms of Reference (TOR) of the Committee.
- Minutes of the Meetings.
- Record of Dates of Completion of Activities.
- Record of Dates / Calendar.
Student Requests
Student Requests
SOP: 08
Revision#: 1.0
Prepared By: Sub Committee Appointed by Quality Assurance Committee
Date Prepared: January, 2016
Effective Date: August 2019
Revised By: Sub Committee Appointed by IQAC
Date Revised: March 2019
Approved By: IQAC / FB
Date Approved: 437th FB, August 2019
[1] Purpose
Procedures for student requests.
[2] Participants
- Dean of the Faculty
- Heads of the Departments
- Academic Staff Member(s)
- AR / SAR / DR of the Faculty
- AB / SAB / DB of the Faculty
- Students
[3] Procedure
Activity 1: Lodging a Request by a Student
Medical Concerns
Students shall address their written requests, together with a medical report recommended by the University Medical Officer, to the Dean, Faculty of Science. These documents shall be tabled at the Faculty Board for recommendation and subsequent Senate approval.
Note: The medical report should be submitted to the University Medical Officer within two weeks of the illness or within two weeks from a scheduled examination.
Overseas Leave
A student leaving the country for any reason shall submit the duly completed overseas leave application form, available at the Dean’s Office, Department Office, and Faculty website, with the recommendation of the Head(s) of the Department(s), to the Dean of the Faculty. The Dean shall table the request at the Faculty Board for recommendation and Senate approval.
Note: Where students request leave to represent the University or the country, and academic programmes are disrupted due to such representation, the Faculty shall make every attempt to accommodate the request.
Other Leave Matters
A student requiring leave for personal matters shall submit a written request to the Dean, who shall table it at the Faculty Board for recommendation and Senate approval.
Note: The request should be submitted within two weeks of the incident.
Grievances
A student alleging that a decision or action affecting him or her is unfair, unjust, or in violation of established policies, procedures, or statutes of the University of Colombo may submit a written and signed request in a sealed double envelope. The inner envelope shall be addressed to the Chairman of the Grievance Committee and the outer envelope shall be addressed to the Dean, Faculty of Science, University of Colombo.
The Grievance Committee shall investigate the matter and report to the Dean with recommendations for necessary action.
Deferment
A student wishing to request deferment of his or her candidature for an examination or academic programme shall submit a written request stating the reasons for the deferment to the Dean, who shall then table it at the Faculty Board for recommendation and Senate approval.
Note: Requests should be submitted prior to the examination or commencement of the relevant academic year.
Organizing an Activity
If a student, group of students, or student body wishes to organize an event within or outside the Faculty, a written request shall be submitted to the Dean through the Senior Treasurer or Student Counselor (as relevant). The request shall specify the event, date, duration, and location (together with duly completed reservation forms where necessary), and include a proposed budget if relevant. The Dean shall then table the request at the Faculty Board for recommendation and Senate approval.
Note: Special permission from the Council of the University of Colombo shall be obtained for the use of the University logo or for selling items and collections. This should be stated in the request letter, which shall be submitted to the Vice Chancellor through the Senior Treasurer and the Dean at least two months prior to the event.
[4] Effectiveness Criteria
The Head of the Department, AR / SAR / DR, and Senior Treasurer shall maintain relevant records.
Terms of Reference
Quality Assurance Committe
[1] Purpose
The Internal Quality Assurance Cell (IQAC) of the Faculty of Science, University of Colombo with a mandate to create a culture that seeks to continually improve the quality of all academic and other activities in the Faculty of Science, University of Colombo.
[2] Committee Composition and meetings
A. Membership
I. Dean (Chairperson of the Committee): Prof. DUJ Sonnadara
II. Chairperson/Head of the Faculty QA Cell: Prof. Deepthi Wickramasinghe
III. Deputy Chairperson: Prof. Chamari Hettiarachchi
IV. Heads of Departments:
- Prof. DK Weerakoon – Zoology & Environment Sciences
- Prof. KMN de Silva – Chemistry
- Prof. KPSC Jayaratne – Physics
- Dr. R.A.B. Abeygunawardene – Statistics
- Dr. SSN Perera – Mathematics
- Prof. HS Kattriarachchi – Plant Sciences
- Dr. MR Lamabadusuriya – Nuclear Sciences
V. An additional member (senior lecturer or above) representing each of the departments:
- Prof. KPSC Jayarathne – Physics
- Dr. Thilini Perera – Plant Sciences
- Dr. Kaveesha Wijesinghe – Chemistry
- Dr. Devanmini Halwatura – Zoology & Environment Sciences
- Dr. MR Lamabadusuriya – Nuclear Sciences
- Dr. Anjana Bandara – Statistics
- Dr. Yashika Jayathunge – Mathematics
VI. Director Undergraduate Studies: Prof. Chandrika Nanayakkara
VII. Director Postgraduate Studies: Prof. C.D. Thilakaratne
VIII. Co–Directors Career Guidance Unit:
- Prof. Dilushan R Jayasundara
- Prof. Hasini Perera
IX. Domain Coordinators:
- Prof. Ireshika De Silva
- Dr. Dilanga Siriwardena
- Dr. Rasika Jayatillake
- Dr. Manuja Lamabadusuriya
- Dr. Ruwani Mayakaduwa
- Dr. Vindya Kulasena
- Dr. JHDSP Tissera
- Dr. Nayana Wanasinghe
X. Senior Assistant Registrar: Mrs. PKSK Seneviratne
XI. Research Assistant (on invitation): Ms. KKPR Sankalpani
Any academic staff member on invitation of the QA Cell
B. Meeting Schedule
The Committee shall meet once a month on a scheduled date (generally 2nd Tuesday of the month).
[3] Duties and Responsibilities of the QA Committee
- 3.1 To promote quality enhancement activities within the Faculty liaising with Curriculum Development and Evaluation Committee (CDEC) and other Faculty committees and Departments
- 3.2 To liaise with the Internal Quality Assurance Unit (IQAU) of the University of Colombo in facilitating Institutional Review and Programme Review in the Faculty
- 3.3 To prepare documents necessary for Institutional and Programme Reviews
- 3.4 To facilitate implementation of follow-up actions recommended in Institutional/Programme/Subject Review reports and monitor progress
- 3.5 To liaise with Faculty QA Cells in other Faculties/Institutes/Campus within the University of Colombo to share good practices
- 3.6 To collate and analyze Faculty QA data such as peer review forms and student feedback forms
- 3.7 To collate and analyze data related to Graduate Employability and stakeholder inputs
- 3.8 To devise and suggest additional QA measures or changes based on QA indicators such as peer feedback, student evaluations and external reviews
[4] Duties and Responsibilities of the Chairperson of the Faculty QA Cell
- 4.1 Liaise with the Director, Internal Quality Assurance Unit of the University for QA activities
- 4.2 Represent the Faculty/Institute in QA related activities
- 4.3 Organize Faculty/Institute level QA meetings
- 4.4 Suggest names of domain coordinators to the Dean as per UGC QA Manuals
- 4.5 Provide guidance to domain coordinators and prepare Faculty Internal QA report
- 4.6 Liaise with accreditation bodies if required
- 4.7 Monitor QA data collation and analysis (peer review, student feedback)
- 4.8 Work with other committees and units on QA matters
- 4.9 Address QA issues raised by faculty members and coordinators
- 4.10 Report QA activities to Faculty Board and IQAU regularly
- 4.11 Assist Director IQAU, Dean and Vice Chancellor during IR/PR activities
- 4.12 Assign work to QA Research Assistant and monitor progress
Heads Committee
[1] Purpose
Heads Committee is a standing committee of the Faculty Board, of the Faculty of Science, responsible for matters pertaining to academic, administrative, financial, student and staff related issues.
[2] Committee Composition and meetings
A. Membership
I. Dean (Chairperson of the Committee): Prof. DUJ Sonnadara
II. Heads of the Departments:
- Prof. Devaka Weerakoon – Zoology & Environment Sciences
- Prof. KMN de Silva – Chemistry
- Prof. KPSC Jayaratne – Physics
- Dr. RAB Abeygunawardene – Statistics
- Dr. MR Lamabadusuriya – Nuclear Sciences
- Prof. SSN Perera – Mathematics
- Dr. H Kathriarachchi – Plant Sciences
III. Senior Assistant Registrar: Mrs. TDD Pathiranage
IV. Chairperson – FRC: Prof. IMK Fernando
V. Director – Undergraduate Studies: Dr. MDT Attygalle
VI. Director – Postgraduate Studies: Prof. MR Wijesinghe
VII. Director – ITSC: Dr. HHE Jayaweera
VIII. Chairperson / IQAC, FOS: Dr. HIU Caldera
B. Meeting Schedule
The Committee shall meet once a month on a scheduled date (generally 3rd Wednesday of the month) and shall have special meetings to discuss specific issues.
[3] Duties and Responsibilities of the Heads Committee
- 3.1 Make recommendations with regards to matters pertaining to the academic calendar, lecture and examination timetables
- 3.2 Discuss and make suggestions relating to strategic and action plans of the university and faculty
- 3.3 Assess progress of implementation of the action plan of previous years and take necessary actions for future activities
- 3.4 Prepare revised annual faculty action plan aligned with university strategic plan
- 3.5 Make decisions on allocation of funds among departments
- 3.6 Make recommendations based on directives of the Quality Assurance Cell
- 3.7 Review progress of new building construction in the faculty
- 3.8 Review rehabilitation activities in the faculty
- 3.9 Review minutes of departmental committees
- 3.10 Make recommendations regarding requests from internal and external stakeholders
- 3.11 Evaluate student applications for annual university awards and recommend to the Vice Chancellor
- 3.12 Address any other matters related to departments or faculty not covered above
Higher Degree Committee
[1] Purpose
Higher Degrees Committee (HDC), Faculty of Science, is a standing committee of the Faculty Board of the Faculty of Science, responsible for oversight of research and academic matters related to postgraduate degree programmes.
[2] Committee Composition and meetings
A. Membership
I. Dean (Chairperson of the Committee): Prof. DUJ Sonnadara
II. Director, Postgraduate Studies: Prof MR Wijesinghe
III. Heads of the Departments:
- Prof.DD Wickremasinghe – Zoology & Environment Sciences
- Prof. KMN de Silva – Chemistry
- Prof. KPSC Jayaratne – Physics
- Dr. CD Thilakaratne – Statistics
- Dr. MR Lamabadusuriya – Nuclear Sciences
- Dr. SSN Perera – Mathematics
- Dr. CM Nanayakkara – Plant Sciences
IV. 2nd member from each Departments (senior lecturer or above):
- Prof. WRM de Silva – Chemistry
- Dr. Dilushan Jayasundara – Physics
- Dr. DR Jayewardena – Mathematics
- Dr. HIU Caldera – Plant Sciences
- Dr. JHDSP Tissera – Statistics
- Dr. G Galhena – Zoology & Environment Science
- Dr. J Jeyasugiththan – Nuclear Science
V. Coordinators of postgraduate programmes (Postgraduate diploma, M.Sc):
- Dr. KGSU Ariyawansa – MSc in Agricultural Microbiology
- Dr. LHR Perera – MSc in Analytical Chemistry
- Dr HIC De Silva – MSc in Applied Organic Chemistry
- Dr. KGDAD Tillekaratne – MSc in Chemistry Education
- Dr. CJ Wijeratne – MSc in Mathematics Education
- Dr. JK Wijerathna – MSc in Financial Mathematics
- Dr. MK Jayananda – MSc in Applied Electronics
- Dr. HHE Jayaweera – MSc in Applied Electronics
- Dr. RV Coorey – MSc in Physics Education
- Dr. JHDSP Tissera – MSc in Applied Statistics
- Dr. SD Viswakula – MSc in Applied Statistics
- Dr. GP Lakraj – MSc in Applied Statistics
- Dr. AA Sunethra – MSc in Applied Statistics
- Dr. RV Jayathilaka – MSc in Applied Statistics
- Dr. MDT Attygalle – MSc in Actuarial Science
- Dr. EYK Lokupitiya – PG Dip in Climate Change & Env Mgt
- Dr. D Halwathura – MSc in Environmental Science
- Dr. MR Lamabadusuriya – MSc in Nuclear Science
- Dr. J Jeyasugiththan – MSc in Medical Physic
- Mr. ERAD Bandara – MSc in Applied Statistics
VI. Senior Assistant Registrar: Mrs. TDD Pathiranage
VII. Senior Assistant Bursar: Ms. PLC Fernando
B. Meeting Schedule
The Committee shall meet once a month (generally the last Tuesday of each month)
C. Quorum
Quorum shall be 50% of the membership
D. Convener
AR / SAR / DR / Faculty of Science
E. Meeting Minutes
Recorded and maintained by AR / SAR / DR / Faculty of Science
F. Reporting
Chairperson / Postgraduate Director
[3] Degree Programmes Covered
Category 01: Postgraduate Diploma / MSc degrees
Category 02: MPhil / PhD degrees
[4] Duties and Responsibilities of the Higher Degree Committee
- 4.1 Reviews / revises postgraduate By-Laws, guidelines
MSc / PG Diploma Programmes
- 4.2 Recommendation of MSc / PG course curricula and syllabi to the Faculty Board for approval
- 4.3 Appoints Coordinators for MSc / PG Diploma programmes
- 4.4 Appoints MSc / PG Diploma candidate selection panels
- 4.5 Approves selection of candidates for MSc / PG Diploma programmes and recommend for registration
- 4.6 Approves M.Sc. research proposals
- 4.7 Appoints examiners for MSc / PG Diploma programmes
- 4.8 Reviews progress of MSc / PG Diploma programmes
- 4.9 Addresses requests related to MSc / PG Diploma programmes from coordinators, Heads of departments, examiners, supervisors and students
MPhil / PhD Programmes
- 4.10 Approves the MPhil / PhD research proposals and recommends for registration
- 4.11 Appoints examiners for MPhil / PhD research projects
- 4.12 Reviews progress of MPhil and upgrades to PhD programmes
- 4.13 Reviews progress of PhD degree programmes
- 4.14 Addresses requests related to MPhil / PhD programmes from coordinators, Heads of departments, examiners, supervisors and students
University Research Grants
- 4.15 Recommends progress / final reports to the University Research and Development Committee
In addition, the HDC addresses any other aspects related to PG Programmes and candidates
Director Postgraduate Programmes
- Overseeing the Post Graduate programmes of the Faculty to ensure smooth functioning
- Conducting meetings with MSc coordinators
- Participating in HDC meetings
- Identifying and reporting on matters concerning PG studies at the HDC
- Prepare and revise By-Laws and guidelines pertaining to all PG programmes with necessary feedback from coordinators and HDC and take necessary steps to obtain approval
- Attending Research Committee meetings of the Faculty
- Attending workshops / meetings on matters relating to research or other PG activities
- Dealing with any issues / queries raised by stakeholders (students / supervisors / coordinators / examiners) of the PG programmes
- Attending PhD and MPhil viva-voce examinations
- Coordinating the compilation and revision of the PG prospectus
- Participating in the Quality Assurance Committee meetings
- Liaise with Quality Assurance Cell on matters pertaining to QA, Programme Review / Institutional review if required
Coordinators of Postgraduate Programmes
- Liaise with Quality Assurance Cell on matters pertaining to QA, Programme Review / Institutional review if required
- Preparing the budget of the respective PG programme and obtaining approval from the Finance Committee of the university prior to the commencement of the programme
- Requesting the Registrar of the university to call for applications in liaison with the Academic & Publications Branch of the university
- Obtain approval from HDC for the selection panel for prospective candidates
- Facilitating and conducting the selection process
- Preparing the final list of selected candidates for obtaining approval from the HDC
- Obtaining approval for the final budget from the Finance Committee
Part I
- Preparing the lecture / practical schedule for the programme
- Identifying relevant academic staff (including visiting staff) and making arrangements to appoint them through Head / Dean and the Vice Chancellor
- Identifying relevant examiners (internal and external) and obtaining approval from HDC
- Where required, identifying examiners (internal and external) for thesis / report and obtaining approval from HDC
- Informing AR / SAR / DR – Examinations through the Head and the Dean of the scheduled dates and arranging for examinations to be held
- Coordinating the process of setting, moderating of the examination papers
- Arranging for the supervision of examinations
- Coordinating the process of first and second marking of the examination papers
- Submission of soft and hard copies of results sheets to AR / SAR / DR Examinations branch
- Participating in the Examination Board meetings
- Informing students of their performance and the eligibility to proceed to Part II of the MSc
Part II
- Assigning supervisors for Part II
- Informing the students / supervisors of the deadlines for submission of thesis / report etc.
- Arranging for project proposal presentation for approval at the department
- Periodically monitoring progress of students (till the lapse of the registration period)
- Identifying relevant examiners (internal and external) for evaluation of thesis / report etc. and obtaining approval from HDC
- Making arrangement for evaluation of thesis / report etc. including viva / presentation
- Preparing the final mark sheet and sending to DR / SAR / AR – Examinations
- Informing students of their performance and the eligibility to proceed to Part III of the MSc
Part III
- Assigning supervisors for Part III and obtaining approval from the HDC
- Informing the students / supervisors of the deadlines for submission of thesis
- Arranging for project proposal presentation for approval at the department
- Periodically monitoring progress of students (till the lapse of the registration period)
- Identifying relevant examiners (internal and external) for evaluation of thesis and obtaining approval from HDC
- Making arrangement for evaluation of thesis including viva / presentation
- Preparing the final mark sheet and sending to DR / SAR / AR – Examinations
- Attending HDC meetings
- Forwarding any requests of students to the HDC through the Head
Department Committee
[1] Purpose
Department committee of a department is a standing committee of the Faculty Board of the Faculty of Science, responsible for matters pertaining to academic, administrative, financial, student and staff related issues in the department
[2] Committee Composition and meetings
A. Membership
Heads of the Departments
Academic staff members of the department
One academic staff member will be appointed as the secretary
B. Meeting Schedule
The Committee shall meet once a month
[3] Duties and Responsibilities of the Department Committee
- 3.1 Prepare lecture / practical / research / seminar schedules in accordance with faculty timetable and by-laws
- 3.2 Assign academics for carrying out coursework / practical / research / seminar
- 3.3 Prepare the list of visiting academic staff
- 3.4 Prepare the list of first and second examiners for faculty board approval
- 3.5 Make recommendations to the Faculty Board in matters pertaining to academic calendar, lecture timetables and any other student matters
- 3.6 Recommend changes, inclusions or omissions of course content for CDEC and Faculty Board approval
- 3.7 Nominate coordinators and prepare the required TORs for coordinators in order to carry out assigned tasks within the department
- 3.8 Prepare the department action plan aligned with faculty and university strategic plan
- 3.9 Prepare / revise the plan for recruitment of academic staff considering future needs
- 3.10 Recommend actions regarding requests from stakeholders (students, staff and other external parties) to the Faculty Board
- 3.11 Monitor, review and implement courses offered by the department
- 3.12 Obtain stakeholder feedback and implement periodic curriculum review
- 3.13 Liaise with Faculty QA Cell, other departments, centres and units within the Faculty of Science to share good practices for quality enhancement
- 3.14 Any other matter related to the department which does not come under the above mentioned areas
Curriculum Development and Evaluation Committee (CDEC)
[1] Purpose
Curriculum Development and Evaluation Committee (CDEC) is a standing committee of the Faculty Board of the Faculty of Science, responsible for all programme/ curriculum/ Course development, implementing, monitoring and evaluation.
[2] Committee Composition and meetings
A. Membership
I. Director Undergraduate Studies (Chairperson of the Committee): Prof TD Silva
II. Heads of the Departments:
- Prof.DD Wickremasinghe – Zoology & Environment Sciences
- Prof. KMN de Silva – Chemistry
- Prof. KPSC Jayaratne – Physics
- Dr. CD Thilakaratne – Statistics
- Dr. MR Lamabadusuriya – Nuclear Sciences
- Dr. SSN Perera – Mathematics
- Dr. CM Nanayakkara – Plant Sciences
III. Academic Advisor of each Department
- Prof. DP Dissanayake : Chemistry
- Dr. DR Jayawardene/Mr. Hameem : Mathematics
- Dr. MR Lamabadusuriya : Nuclear Science
- Dr. MS Gunewardene : Physics
- Dr. PS Saputhanthri : Plant Sciences
- Dr. CH Magalla : Statistics
- Dr. IC Perera : Zoology& Env.Sci.
IV. Coordinator of Faculty CS courses : Mr. ERAD Bandara
V. Coordinator of Faculty IT courses: Dr. SKP Eranga
VI. Director of Career Guidance Unit: Prof.DD Wickremasinghe, Prof. GHCM Hettiarachchi
VII. Senior Assistant Registrar: Mrs. TDD Pathiranage
Any other member of the faculty could attend at the request of the CDEC
B. Meeting Schedule
The Committee shall meet once a month (on the third Thursday)
[3] Degree Programmes Covered
All undergraduate Degree Programmes conducted internally.
[4] Responsibilities and duties of the Curriculum development and Evaluation Committee
- 4.1 Recommend new programme curricula / course syllabi
- 4.2 Recommend revisions to programme curricula / course syllabi
- 4.3 Review/ revise undergraduate By-Laws and guidelines
- 4.4 Recommend new/revised selection criteria for honours degree programmes
- 4.5 Regular evaluation/ monitoring of the study programmes
- 4.6 Recommend necessary changes in curricula in accordance with requests from internal and external stakeholders
Director Undergraduate Studies
- Overseeing the Undergraduate programmes of the Faculty to ensure smooth functioning
- Charing CDEC meetings
- Introducing the structure and composition of academic programme to the new entrants at the orientation programme
- Identifying and reporting on matters concerning UG studies at the Faculty Board
- Attending Research Committee meetings of the Faculty
- Dealing with any issues/queries raised by stakeholders (students/ supervisors/ coordinators/ examiners) of the UG programmes
- Coordinating the compilation and revision of the UG Handbook
- Participating in the Quality Assurance Committee meetings
- Ensuring that all courses offered comply with the Faculty undergraduate By Laws and guidelines
- Attending to revisions and other recommendations for course improvement through CDEC
Coordinators of Industry Oriented Honours Degree programmes
- Identify appropriate visiting staff
- Make necessary arrangements to appoint visiting staff
- Prepare course schedules
- Prepare timetables in line with the Master Time Table
- Communicate with stakeholders and identify suitable industry-oriented placements
- Identify suitable placement mentors and internal supervisors for the industrial placements
- Identify and make arrangements to appoint first and second examiners
- Coordinate the process of setting, moderating, marking of the examination papers
- Coordinating the entry of marks and sending mark sheets to DR/SAR/AR Examinations Branch
- Participating in the Examination Board meetings
- Identify academic, administrative and other matters related to the courses and bringing it to the notice of the Head, Dean, CDEC and Faculty Board
- Review and monitor the course progress and report to Department, CDEC and Faculty Board
- Convene dialogue between industry partners (where relevant), lecture panel and students improve the programme/course modules for further revisions
Coordinators of Computer Science Courses
- Coordinate the preparation of timetables in liaison with the UCSC and Master Time Table of the Faculty
- Coordinate the practical components of the CS courses
- Table the list of first and second examiners of the CS courses at the Faculty Board
- Communicating the important deadlines and other notices to the students and staff of USCS
- Coordinating the entry of marks and sending mark sheets to DR/ SAR/ AR Examinations Branch
- Participating in the Examination Board meetings
- Identify academic, administrative and other matters related to the courses and bringing it to the notice of the Head, Dean, CDEC and Faculty Board
- Review and monitor the course progress and report to the CDEC and Faculty Board
- Attending CDEC meetings
Coordinators of Enhancement Courses
- Coordinating the preparation of timetables in liaison with respective parties (Career Guidance Unit, English Language Teaching Department, Physical Education Department etc.) and Master Time Table of the Faculty as necessary
- Communicating the important deadlines and other notices to the students and staff conducting enhancement courses
- Coordinating the entering marks to the SIS and sending mark sheets to DR/ SAR/ AR Examinations Branch
- Participating in the Examination Board meetings
- Identifying academic, administrative and other matters related to the courses and bringing them to the notice of the Head, Dean, CDEC and Faculty Board
- Review and monitor the course progress and reporting to the CDEC and Faculty Board
Coordinator of Information Technology Unit II
- Identifying appropriate visiting staff
- Make necessary arrangements to appoint visiting staff
- Prepare course schedules
- Prepare timetables in line with the Master Time Table
- Communicate with stakeholders and identify suitable industry-oriented placements
- Identify suitable placement mentors and internal supervisors for the industrial placements
- Identify and make arrangements to appoint first and second examiners
- Coordinate the process of setting, moderating, marking of the examination papers
- Coordinating entering marks to the SIS and sending mark sheets to DR/ SAR/ AR Examinations Branch
- Participating in the Examination Board meetings
- Identifying academic, administrative and other matters related to the courses and bringing them to the notice of the Dean, CDEC and Faculty Board
- Review and monitor the course progress and report to CDEC and Faculty Board
- Convene dialogue between industry partners (where relevant), lecture panel and students improve the programme/course modules for further revisions
- Attending CDEC meetings
- Liaise with the Dean and Heads of the Departments, to coordinate Information Technology Unit II.
Academic Advisor of the Department
- Identifying academic, administrative and other matters related to the courses and bringing them to the notice of the Head, Dean, CDEC and Faculty Board
- Review and monitor the course progress and report to the CDEC and Faculty Board
- Attending CDEC meetings
Coordinating Committee of External Degree Programmes (CCEDP)
[1] Purpose
Coordinating Committee of External Degree Programmes (CCEDP) is a standing committee of the Faculty Board of the Faculty of Science, responsible for oversight of academic/ administrative matters related to external degree programmes.
[2] Committee Composition and meetings
A. Membership
i. Dean (Chairperson of the Committee): Prof. DUJ Sonnadara
ii. Director, Open Distance Learning Centre (ODLC): Dr SSN Perera
iii. Heads of the relevant Departments:
- Prof Cahndana Jayaratne: Physics
- Dr SSN Perera: Mathematics
iv. Chairpersons/Coordinators of Study Board of each degree programme:
- Prof Upul Sonnadara: B.Sc. in Electronics and Automation Technologies
- Dr SSN Perera: B.Sc. in Financial Engineering
v. Level Coordinators of each degree programme:
- Dr DR Jayewardena
- Dr AC Mahasinghe
- Dr SKP Eranga
- Dr Ramal Correy
- Dr Hiran Jayaweera
- Dr Kansihka Wijerathna
vi. One representative of each Study Board: Dr JK Wijerathna / Dr MK Jayananda
vii. Two representatives from the Faculty Board
viii. Senior Assistant Registrar: Mrs. TDD Pathiranage
B. Meeting Schedule
The Committee shall meet once a month on a scheduled date
[3] Degree Programmes Covered
External Degrees
[4] Duties and Responsibilities of the CCEDP
- 4.1 Recommend new programme curricula / course syllabi
- 4.2 Recommend revisions to programme curricula / course syllabi
- 4.3 Review / revise external degree By-Laws and guidelines
- 4.4 Appoints Chairpersons / Coordinators for External Degree Programmes
- 4.5 Appoints Level Coordinators for External Degree Programmes
- 4.6 Appoints members of Study Boards for External Degree Programmes
- 4.7 Appoints External Degree Programmes candidate selection panels
- 4.8 Approves selection of candidates for External Degree programmes and recommend for registration
- 4.9 Appoints examiners for External Degree programmes
- 4.10 Reviews progress of External Degree programmes
- 4.11 Initiate periodic evaluations/monitoring of the study programme
- 4.12 Addresses requests related to External Degree programmes from chairpersons, coordinators, Heads of departments, examiners, supervisors and students
- 4.13 Liaise with Faculty QA Cell, other departments, centers and units within the Faculty of Science to share good practices
[5] Duties and Responsibilities of the Director of Open Distance Learning Centre
- 5.1 Liaise with the Director, Cyber Campus, University of Colombo to coordinate external degree programmes
- 5.2 Represent the Faculty of Science in external degree programme activities
- 5.3 Organize CCEDP meetings
- 5.4 Maintain quality of external degree programmes
- 5.5 Request Registrar to call for applications in liaison with Cyber Campus
- 5.6 Coordinate, monitor and report academic and administrative matters
- 5.7 Participate in Examination Board meetings
- 5.8 Report progress of external degree programmes to Cyber Campus
- 5.9 Liaise with QA Cell on QA / Programme Review / Institutional Review matters
Study Board of Relevant External Degree Programme
[1] Purpose
Study Board of Degree Programme is a sub-committee of the CCEDP responsible for programme curriculum / course design, development, implementing, monitoring and evaluation of relevant external degree programme.
[2] Committee Composition and meetings
A. Membership
Coordinator of the Degree Programme (Chairperson)
Level I, II and III Coordinators
An additional member (senior lecturer or above) representing each of the departments
B. Meeting Schedule
The Committee shall meet once a month on a scheduled date
C. Convener
Coordinator of the Degree Programme
D. Meeting Minutes
Recorded and maintained by Chairperson of the Board
E. Reporting
CCEDP by the Chairperson of the Board
[3] Duties and Responsibilities of the Study Board
- 3.1 Prepare programme curricula / course syllabi
- 3.2 Identify revisions and revise programme curricula / course syllabi
- 3.3 Evaluate and monitor the programme
- 3.4 Evaluate and analyse QA related data
- 3.5 Maintain quality of the programme
[4] Duties and Responsibilities of the Coordinator / Chairperson
- 4.1 Prepare budget and obtain Finance Committee approval
- 4.2 Obtain CCEDP approval for selection panel
- 4.3 Facilitate and conduct selection process
- 4.4 Prepare final list of selected candidates for CCEDP approval
- 4.5 Prepare lecture/practical schedules
- 4.6 Appoint academic staff through Director ODLC / Dean / VC
- 4.7 Identify examiners and obtain CCEDP approval
- 4.8 Inform DR/SAR/AR Cyber Campus and arrange examinations
- 4.9 Coordinate setting and moderation of papers
- 4.10 Arrange supervision of examinations
- 4.11 Coordinate marking of examination papers
- 4.12 Submit marks to DR/SAR/AR Cyber Campus
- 4.13 Participate in Examination Board meetings
- 4.14 Organize Study Board meetings
- 4.15 Attend CCEDP meetings
- 4.16 Forward student requests to CCEDP via Director ODLC
[4.17 Responsibilities of Level Coordinator
- 4.18 Prepare lecture/practical schedule
- 4.19 Coordinate relevant level of degree programme
- 4.20 Coordinate student and staff matters related to the level
Career Guidance Committee
[1] Purpose
The purpose of the committee is to regulate and strengthen CG activities and to ensure smooth functioning of the CGU.
[2] Committee Composition and Meetings
A. Membership
I. Co-Directors:
- Prof. Dilushan R Jayasundara
- Prof. Hasini Perera
II. Secretary:
- Dr. HASG Dharmarathne
III. Coordinators of each course:
- Dr. Rishmali Thanuja Sooriyagoda – EC 1001
- Dr. Sameera Viswakula, Dr. Thilini A Perera – EC 1015
- Prof. Inoka C Perera, Prof. HD Darshani Bandupriya – EC 1016
- Prof. Ireshika de Silva – EC 2001, EC 3001
- Dr. Kalpani Marasinghe – EC 2004
- Dr. Vindhya Kulasena, Dr. Yashika Jayathunga – EC 2015
- Dr. Iroja Caldera, Dr. Sachini Amarasekara – EC 3015
- Prof. Dilushan R Jayasundara, Dr. Devanmini Halwathura – EC 2020
- Snr. Prof. Deepthi Wickramasinghe (Course Advisor), Dr. KG Sameera U Ariyawansa, Dr. Ayomi Witharana – FS 3002
- Prof. Chamari Hettiarachchi – FS 3001, MS 4014, MS 4015, MS 3011, MS 4009
- Dr. Duleepa Pathiraja – FS 3001
- Dr. HASG Dharmarathne – MS 3019
- Dr. DM Ruwani G Mayakaduwa – FS 3003
- Dr. Surani Ediriweera – FS 4005
B. Meeting Schedule
The Committee shall meet once a month (generally the third Thursday of each month).
[3] Responsibilities of the Committee
- 3.1 Recommend new career guidance courses / programmes
- 3.2 Recommend revisions to career guidance programme / career guidance courses
- 3.3 Evaluate and monitor the career guidance programme
- 3.4 Recommend necessary changes in accordance with requests from internal and external stakeholders
Director of Career Guidance Committee (CGU)
- Overseeing the Career Guidance Programmes of the Faculty and Career Guidance Unit to ensure smooth functioning of both
- Chairing CGC meetings
- Introducing the structure and composition of career guidance programme to the new entrants at the orientation programme
- Identifying and reporting on matters concerning career guidance programmes at the Faculty Board
- Dealing with any issues / queries raised by stakeholders (students / supervisors / coordinators / examiners) of the career guidance programmes
- Participating in the Quality Assurance Committee meetings
- Ensuring that all courses offered comply with the Faculty undergraduate by-laws and guidelines
- Attending to revisions and other recommendations for course improvement through CDEC
Enhancement Course Coordinators of Career Guidance Committee (CGU)
- Coordinate EC courses offered by the CGU
- Participate in the Career Guidance Committee meetings
- Attend to revisions and other recommendations for EC course improvement through CGU
Members of the Career Guidance Committee
- Attending monthly meetings and discussions
- Review the progress of courses offered in each semester with special reference to student attendance and contribution of resource persons
- Review evaluation and examination processes
- Review the logistics needed for CGU
- Plan future activities
- Strengthen corporate sector partnerships
- Attend to any other related activity to enhance the quality of services offered by the CGU
Research Committee
[1] Purpose
The Research Committee is a standing committee of the Faculty Board of the Faculty of Science, responsible for matters pertaining to research.
[2] Committee Composition and Meetings
A. Membership
I. Dean (Chairperson of the Committee): Prof. IMK Fernando
II. Representatives of the Departments
- Prof. PV Udagama – Zoology & Environment Sciences
- Prof. DP Dissanayake – Chemistry
- Prof. KPSC Jayaratne – Physics
- Prof. CD Thilakaratne – Statistics
- Dr. J Jeyasugiththan – Nuclear Sciences
- Dr. Anuradha Mahasinghe – Mathematics
- Dr. D Bandupriya – Plant Sciences
III. Director, Postgraduate Studies: Prof. Mayuri Wijesinghe
IV. Director, Undergraduate Studies: Dr. Dilhari Attygalle
V. Senior Assistant Registrar: Mrs. Kumari Seneviratne
VI. CEO/S&T CELL (On Invitation): Prof. MN Kaumal
B. Meeting Schedule
The Committee shall meet once a month on a scheduled date (generally the first Monday of each month).
[3] Duties and Responsibilities of the Research Committee
- 3.1 Evaluate applications for staff research allowances in accordance with Circular No. 02/2014 (Annex …) (2.1 A1) and make recommendations
- 3.2 Evaluate applications and make recommendations for University / Senate / Faculty Research Awards
- 3.3 Evaluate research proposals and progress reports of University Research Grants
- 3.4 Recommend evaluators for research proposals submitted for University Research Grants
- 3.5 Evaluate applications for travel grants and make recommendations
- 3.6 Evaluate and make recommendations for any other related requests forwarded to the committee
Building and Maintenance Committee
[1] Purpose
Building and Maintenance Committee is a subcommittee of the Faculty Board of the Faculty of Science responsible for making recommendations to the Faculty Board with regard to its buildings, maintenance and capital projects.
[2] Committee Composition and Meetings
A. Membership
I. Dean (Chairperson of the Committee): Prof. DUJ Sonnadara
II. Department Representatives
- Prof. WN Wickramasinghe – Statistics
- Mr. ERAD Bandara – Statistics
- Prof. DP Dissanayake – Chemistry
- Dr. MN Kaumal – Chemistry
- Prof. PV Udagama – Zoology & Environment Sciences
- Dr. IC Perera – Zoology & Environment Sciences
- Dr. SSN Perera – Mathematics
- Dr. JK Wijerathne – Mathematics
- Dr. HHE Jayaweera – Physics
III. Senior Assistant Librarian: Ms. Sajeewanie D Somaratna
IV. Senior Assistant Registrar: Ms. PKSK Seneviratne
V. Project Manager, Capital Works and Planning (On Invitation): Mr. W Bandara
VI. Works Engineer, University of Colombo (On Invitation): Mr. Rahal Abeyratne
VII. Deputy Registrar / Capital Works and Planning (On Invitation): Mr. R. Logendra
Any other member of the faculty could attend at the request of the Building Committee.
B. Meeting Schedule
The Committee shall meet as and when necessary.
[3] Duties and Responsibilities of the Building and Maintenance Committee
- 3.1 Review the progress of the ongoing capital projects of the faculty.
- 3.2 Make recommendations to the Faculty Board with regard to faculty buildings and their maintenance.
- 3.3 Make recommendations to the Faculty Board with regard to proposed capital projects of the faculty.
- 3.4 Make recommendations as it deems appropriate to the Faculty Board, considering all proposed changes to the use of the lands of the faculty and the selection of all sites for proposed construction of facilities.
- 3.5 Make recommendations to the Faculty Board with regard to the faculty Master Plan.
- 3.6 Make recommendations to the Faculty Board with regard to faculty beautification.
Library Committee
[1] Purpose
The Library Committee is a subcommittee of the Faculty Board of the Faculty of Science, responsible for matters pertaining to information and learning resources.
[2] Committee Composition and Meetings
A. Membership
i. One academic member from each Department
- Dr. PS Saputhanthri – Statistics (Chairperson)
- Prof. P Udagama – Zoology & Environment Sciences
- Prof. KAIL Gamalath – Physics
- Dr. SK Boralugoda – Mathematics
- Dr. MR Lamabadusuriya – Nuclear Science
- Dr. Ireshika de Silva – Chemistry
- Dr. PS Saputhanthri – Plant Sciences
ii. Senior Assistant Librarian – Ms. Sajeewanie Somaratne
B. Meeting Schedule
The Committee shall meet twice for a given semester (or more frequently as required).
[3] Duties and Responsibilities of the Library Committee
- 3.1 Identify learning resources related to the programme based on requests and feedback from stakeholders.
- 3.2 Serve in the Library Technical Evaluation Committee for purchasing learning resources.
- 3.3 Make recommendations to weed out books at regular intervals.
- 3.4 Make recommendations to upgrade library facilities.
- 3.5 Facilitate and conduct information literacy courses.
- 3.6 Make recommendations related to library management.
Student Welfare and Canteen Committee
[1] Purpose
Canteen and Student Welfare Committee is a subcommittee of the Faculty Board of the Faculty of Science, responsible for matters pertaining to canteen facilities and student welfare related issues in the faculty.
[2] Committee Composition and Meetings
A. Membership
I. Dean (Chairperson of the Committee): Prof. DUJ Sannadara
II. Chairperson of the Committee: Mr. ERAD Bandara
III. Permanent Student: Mr. RAB Abeygunawardena
IV. Two Academic Staff Members Appointed by the Dean of the Faculty:
- Dr. MN Kaumal
- Dr. BSS Senevirathna
V. Two Non-Academic Staff Members Appointed by the Dean of the Faculty
VI. Senior Assistant Registrar: Ms. PKSK Seneviratne
VII. Senior Assistant Bursar: Ms. RAVS Perera
VIII. Two Student Representatives
IX. Public Health Inspector of the University (On Invitation):
- Mr. HWCK Silva
- Mr. HRRL Senadheera
X. Service Provider of the Canteen (On Invitation)
Works engineer / supervisor / staff shall be invited when necessary.
A representative of the Marshal Office shall be invited when necessary.
B. Meeting Schedule
The Committee shall meet once a month.
[3] Duties and Responsibilities of the Student Welfare & Canteen Committee
- 3.1 Monitor the condition of student study areas, recreational areas and sanitary facilities and recommend necessary changes for further improvement.
- 3.2 Liaise with the University Welfare Committee.
- 3.3 Periodically inspect the quality of food and services offered by the canteen and monitor the functioning of the canteen.
- 3.4 Serve in the Technical Evaluation Committee to select a canteen service provider.
- 3.5 Attend to any other matters related to the functioning of the canteen.
- 3.6 Recommend actions regarding any other matters related to student welfare.
ICT Committee
[1] Purpose
ICT Committee is a sub-committee of the Faculty Board of the Faculty of Science, responsible for making recommendations to the Faculty Board with regard to the Faculty of Science websites & social media networks, Student Information System (SIS), Learning Management System (LMS), and their maintenance and any other ICT related matters.
[2] Committee Composition and Meetings
A. Membership
I. Dean (Chairperson of the Committee): Prof. DUJ Sonnadara
II. ITSC Coordinator (Co-Chair): Dr. HHE Jayaweera
III. Department Representatives
- Prof. MSS Weerasinghe – Chemistry
- Dr. SD Viswakula – Statistics
- Dr. PDD Gallage – Mathematics
- Dr. SPC Fernando – Plant Sciences
- Prof. IC Perera – Zoology & Environmental Sciences
- Prof. J Jeyasugiththan – Nuclear Science
- Mr. RS Susantha – Physics
IV. DD (Academic): Dr. PDD Gallage
V. Webmaster: Dr. SPC Fernando, Mr. DDC Wickramarathne, Dr. ND Basnayake (Acting Webmaster)
VI. E-learning Committee
- Dr. HIU Caldera – Plant Sciences
- Dr. AM Wickramasuriya – Plant Sciences
- Dr. Monika Madhavi – Physics
- Dr. NI Abeysinghe – Chemistry
VII. DD (Services): Dr. HDD Bandupriya
VIII. Coordinator (SDU/ITSC): Dr. D.L. Weerawarna
IX. Coordinator (LMS-SIS): Dr. Sunethra Abeysinghe
X. Coordinator (FOS Media): Dr. Sachini Amarasekara
XI. Programmer cum System Analyst: Ms. S Thambipillai
XII. Assistant Network Manager: Mr. ND Suduwalle
XIII. Senior Assistant Registrar (Convener): Ms. PKSK Seneviratne
XIV. Senior Assistant Librarian (Science Library): Mrs. Sajeewani Somaratne
B. Meeting Schedule
The Committee shall meet prior to the commencement of each semester.
[3] Duties and Responsibilities of the ICT Committee
- 3.1 Recommends and implements activities with regard to content, organization and technology in relation to all websites & social media networks of the Faculty of Science in order to improve user experience.
- 3.2 Make recommendations with regard to matters pertaining to the ICT infrastructure of the Faculty.
- 3.3 Formulate policies to ensure fair and effective usage of websites, email, SIS, LMS, internet and other ICT related infrastructures.
- 3.4 Introduce new technologies to support academic and administrative activities.
- 3.5 Liaise with University Web and IT Committee, Faculty QA Cell, departments, centers and units within the Faculty of Science to improve ICT infrastructure and review and monitor the status of ICT infrastructure.
- 3.6 Any other matters related to ICT infrastructure which does not come under above mentioned areas.
[4] Duties and Responsibilities of the Coordinator of ITSC
- 4.1 Liaise with the Dean, Faculty of Science Assistant Network Manager, and the Web Administrator of the Network Operating Centre, University of Colombo to coordinate ICT related activities.
- 4.2 Represent the Faculty at the University Web and IT Committee, and in all other ICT related activities.
- 4.3 Organize Faculty level ICT meetings.
- 4.4 Provide guidance to the department representatives.
- 4.5 Monitor the faculty websites & social media networks, SIS, LMS, FOS Media and intranet.
- 4.6 Work with other related committees and units within the faculty on ICT matters.
- 4.7 Draw up agenda for regular ICT Committee meetings.
- 4.8 Report on the activities of the ICT Committee to the Faculty.
Student Counselors
Permanent Student Counselor
Prof. SS Seneviratne – Zoology
Temporary Student Counselors
- Dr. MR Lambadusuriya – Nuclear Science
- Dr. KAD Deshani – Statistics
- Dr. AA Sunethra – Statistics
- Dr. SATA Perera – Plant Science
- Dr. SPC Fernando – Plant Science
- Dr. EMD Siriwardene – Physics
- Dr. DL Weerawarne – Physics
- Dr. PDD Gallage – Mathematics
- Dr. RDN Tilakarathna – Mathematics
- Dr. D Halwatura – Zoology
- Dr. A Witharana – Zoology
- Dr. SM Vithanarachchi – Chemistry
- Dr. WMC Sameera – Chemistry
Duties and Responsibilities of the Permanent Student Counselor
- Assist Dean/ Science and the faculty to maintain student discipline.
- Assist Dean/ Science to handle issues with regard to student conflicts.
- Provide assistance to students facing emergencies and in need of financial assistance.
- Assist Dean/ Science to successfully execute the Orientation programme for new intake of students.
- Liaise with the Senior Student Counselor, University of Colombo to coordinate university level student activities/matters.
- Direct students who are in need of professional counseling to professional counselors in consultation with the Dean/ Science.
- Direct Temporary Student Counselors in order for them to function their tasks fruitfully.
- Assist university-approved student societies in the faculty to conduct programmes recommended by the Faculty Board.
- Report all student activities and misconduct to the Dean/ Science.
- Assist Dean/ Science to conduct student disciplinary actions.
- Harmonize the new intake of students with senior students.
- Any other related duties as assigned by the Vice Chancellor and/or Dean/ Science from time to time.
About the Faculty
The Faculty of Science, which is clearly distinguished by its icon the University tower, was formed with the advent of the University College in Colombo in 1913. It continued in the same location with the establishment of the University of Ceylon in 1942. Though a section of the University moved to Peradeniya in 1949, the Faculty of Science continued in Colombo. The Faculty, in 1967, became a part of the University of Colombo, Ceylon, later re-named University of Ceylon, Colombo. In 1972 the Faculty came under the University of Sri Lanka, Colombo Campus and finally in 1978, University of Colombo, Sri Lanka.
Presently the Faculty of Science has about 1529 undergraduate students and 371 postgraduate students, 102 academic staff and 104 other staff. The annual intake to the Faculty increased to 487 in 2007 with the introduction of two new streams, Biochemistry & Molecular Biology and Industrial Statistics & Mathematical Finance.
The Faculty consists of seven Departments of study – Chemistry, Mathematics, Nuclear Science, Physics, Plant Sciences, Statistics and Zoology and Environment Science, and conducts courses leading to the Bachelor of Science (03 years duration) and Bachelor of Science Honours (04 years duration). A comprehensive range of subject combinations are available for the general degree while special degree programs allow students to specialize in some of those subject areas. The Faculty together with the School of Computing of the University also offers several joint special degree programs.
The Faculty of Science conducts a number of postgraduate programs leading to the Master of Science degree and postgraduate diplomas. The Faculty also plays a very active role in research and there are many research students reading for PhD and MPhil degrees. Through the research programs the Faculty and the Departments have established strong links with both Sri Lankan and foreign research organizations. The members of the Faculty also play a prominent role in national development. Several members act as resource persons, consultants and board members in many government and non-government organizations.
The infrastructure of the Faculty developed greatly in the recent past, based on a well established development program. The program has resulted in new multi-storied buildings for the Departments of Chemistry, Physics, Plant Sciences and Zoology. The Department of Statistics shares a building with the University of Colombo School of Computing while Mathematics occupies the building annexed to the tower. The development plan also includes new buildings for Zoology, Mathematics and Statistics, extension to Plant Sciences, new Science Library Complex and the Canteen Complex.
Apart from the high reputation of the Faculty and the University the students also have many other advantages – the lively metropolitan location, a wide variety of campus clubs and societies and good facilities for sports. Further, the Faculty provides a learning environment devoid of unrest and violence. The latest published data indicate that Colombo science graduates are in very high demand among the employers. Hence, the Faculty of Science at Colombo occupies, without doubt, a pivotal position among the Science Faculties in Sri Lankan Universities.
The office of the Dean
The office of the Dean-Science is the administrative center of the faculty and the Dean is the Academic and the Administrative head of the faculty. The other administrative officers are the Senior Assistant Registrar and the Senior Assistant Bursar of the faculty.
Some of the main responsibilities of the office of the Dean are :
- The general administration of the Faculty
- Student services
- Document management of Faculty Board, HDC, CDEC, QA cell and all other standing and add-hoc meetings of the faculty.
Staff of the office
The former Deans of the Faculty
2014 – 2020
Prof. K R Ranjith Mahanama
2008 – 2013
Prof. T R Ariyaratne
2002 – 2007
Prof. R L C Wijesundera
1996 – 2002
Prof. K Abeynayake
1994 – 1995 / 1983 – 1984
Prof. P W Epasinghe
1992 – 1994 / 1981 – 1982
Prof. K D Arudpragasam
1992
Prof. H D Gunawardhana
1985 – 1991
Prof. L M V Tillekeratne
1984 – 1985
Dr. K G Dharmawardena
1982 – 1983 / 1979 – 1981
Prof. R N de Fonseka
1981 / 1976 – 1977 / 1979
Prof. V K Samaranayake
1972 – 1975
Prof. T de S Muthukumarana
1966 – 1969
Prof. B A Abeywickrama
1958
Prof. B L T Silva
1954 – 1957
Prof. C J Eliezer
1948 – 1954
Prof. A W Mailvaganam
1942 – 1948
Prof. A Kandiah
Finance Division
Main duties of the Finance Division of the Faculty are to coordinate financial activities with the Main Finance Branch of the University.
Details of Activities
- Handling all the payments related to faculty (except salary) – Treasury, Non treasury and Research Grants
- Procurement of Capital Goods & Consumables – Treasury, Non treasury and Research Grants
- Preparation of Annual Budget Estimates and Procurement Plan for the Faculty
- Maintaining and keeping records for Research Grants and Extension Courses
- Maintaining records for Development Funds
- Supporting to Main Finance Division to preparation of Annual Accounts of the University
Administration/Management
Standard Operating Procedures (SOP)
Revision and Introduction of Programmes / Course Units
Revision and Introduction of Programmes / Course Units
SOP: 01
Revision#: 1.0
Prepared By: Sub Committee Appointed by Quality Assurance Committee
Date Prepared: January, 2016
Effective Date: August 2019
Revised By: Sub Committee Appointed by IQAC
Date Revised: March 2019
Approved By: IQAC / FB
Date Approved: 437th FB, August 2019
[1] Purpose
Procedures for revision / introduction of course units / programmes.
[2] Participants
- Senate of the University
- Dean of the Faculty
- Heads of the Department
- AR / SAR / DR of the Faculty
- Academic Staff Member(s)
- Director Undergraduate Studies (Chairperson / CDEC)
- Members of CDEC
[3] Procedure
Activity 1: Rationale for Revision / Introduction
- Academic staff member(s) shall communicate the need to revise / introduce a course unit / programme to the Head of the Department (hereafter referred to as Head) with evidence (generated through formal / informal processes, needs assessment).
- The Head shall inform the academic staff members in the department about the revision / introduction of the course unit / programme.
Activity 2: Preparation of Draft Document
- Head shall assign the task of preparing the relevant documents to a team of academic staff members in the department and specify a time frame for preparation of the draft document.
- Academic staff member(s) of the department shall obtain feedback from relevant internal and external experts during preparation of the draft document.
- Academic staff member(s) shall revise / formulate the course according to the guidelines approved by the Faculty.
- Draft document shall be circulated among academic staff of the department for suggestions and revisions.
Activity 3: CDEC Approval of Revised / Introduced Course Unit / Programme
- Head of the Department shall forward the draft document of the course / programme to CDEC.
- The Chairperson of CDEC shall circulate the draft document among its members for feedback.
- The Chairperson of CDEC shall inform the Head of the decision and of further actions (if any).
- The Head informs the document preparation team to finalize the document, which will be re-sent to the CDEC.
Activity 4: Faculty Board Approval
- CDEC shall forward the final document to the AR / SAR / DR to be tabled at the meeting of the Faculty Board.
- Members of the Faculty Board shall review the contents of the revised / new course unit / programme.
- The document preparation team will finalize the document based on comments of the Faculty Board.
Activity 5: Senate Approval
- Faculty Board shall recommend the final document for Senate approval.
- The AR / SAR / DR shall forward the final document to the Senate for approval.
- The Senate shall grant approval with suggestions / recommendations.
Activity 6: Incorporation of Revised / Introduced Course Unit / Programme
- The Dean shall inform the relevant Department of the Senate decision.
- The AR / SAR / DR – Academic & Publication shall, in writing, inform AR / SAR / DR – Faculty of the Senate decision, which is conveyed to the Head.
- The Head shall direct changes to be made to the Handbook and instruct the Web Administrator to incorporate the necessary changes in the web page and course registration.
Activity 7: Implementing the Revised / Introduced Course Unit / Programme
- The Head shall instruct AR / SAR / DR to include the course unit / programme in the regular academic timetable.
- The Head shall, at a departmental meeting, assign teaching duties to the academic staff members.
- The Head and the academic staff of the department shall decide on steps to be taken (e.g., repeat attempts to be allowed) to enable smooth transition from the previous course unit / programme to the newly proposed course / programme, in accordance with the Faculty By-laws.
[4] Effectiveness Criteria
- Maintain a record (by the Head of Department) of the activities and dates by which the activities have been completed.
- AR / SAR / DR maintains decisions / minutes of CDEC, Faculty Board and the Senate.
Examination
Examinations
SOP: 02
Revision#: 1.0
Prepared By: Sub Committee Appointed by Quality Assurance Committee
Date Prepared: January, 2016
Effective Date: August 2019
Revised By: Sub Committee Appointed by IQAC
Date Revised: March 2019
Approved By: IQAC / FB
Date Approved: 437th FB, August 2019
All examination activities (where relevant) must be conducted so as to ensure confidentiality.
[1] Purpose
Procedures for Examinations
[2] Participants
- Senate of the University
- Faculty Board
- Dean of the Faculty
- Heads of Departments
- Academic Staff Members
- AR / SAR / DR Science
- AR / SAR / DR Examination
- Students
[3] Procedure
Activity 1: Preparation for Conducting Examinations
- AR / SAR / DR prepares Academic Calendar with examination period under the supervision of Dean before commencement of the academic year to obtain Faculty Board approval.
- AR / SAR / DR prepares the draft examinations timetable by mid of the semester.
- Dean sends to Department Heads for feedback.
- Dean finalizes the examinations timetable.
- AR / SAR / DR circulates the examinations timetable among the members of the Faculty and AR / SAR / DR Examinations.
- Dean, with the approval of the Faculty Board, sets the deadline for marking.
- AR / SAR / DR prepares the lists of Supervisors and Invigilators upon consultation with academic staff for approval by the Dean.
- The Dean circulates guidelines among the supervisors and instructs invigilators of their responsibilities at a special meeting.
Activity 2: Preparation of Examination Papers
- Head of the Department shall compile the list of examiners, coordinators and moderators in consultation with the academic staff members, preferably at a Departmental Meeting.
- Head of the Department shall forward the examiners list to the AR / SAR / DR to be tabled at the Faculty Board meeting for approval.
- The Head of Department shall inform the academic staff members of the deadline for the submission of questions and model answers to the coordinator (or to Head).
- Academic staff members shall formulate questions according to guidelines and prepare model answers and submit them to the coordinator on or before the deadline.
- Coordinator shall compile the question paper and model answers and hand them over to the Head on or before the deadline.
- Head of the Department shall send the question paper together with model answers, lesson plan and examination moderation form to the moderator.
- Head of the Department gets the moderated question paper together with comments / suggestions and hands over the question paper to the coordinator for final editing.
- Coordinator shall discuss the moderator’s comments with the relevant academic staff members and incorporate the agreed changes.
- Coordinator shall prepare the final version of the question paper and hand over the question paper with other relevant instructions / details to the Head.
- Head of the Department shall send the question paper and other relevant instructions / details to the AR / SAR / DR of the Examinations Branch of the University.
Activity 3: Printing of Examination Papers
- AR / SAR / DR of Examinations shall make the required number of copies of the question paper packet (with other instructions if any), seal and label the paper packet.
- AR / SAR / DR of Examinations shall hand over the sealed paper packet together with the relevant instructions to the designated supervisor on the day of the examination.
Activity 4: Conducting Examinations
- Supervisor of the examination shall conduct the examinations according to the rules and regulations of the Faculty / University.
- Supervisor shall hand over the answer scripts and other relevant documents in a sealed packet to the AR / SAR / DR Examinations.
Activity 5: Marking Answer Scripts
- AR / SAR / DR Examinations shall send the sealed packet of answer scripts to the relevant Head of Department.
- Head of the Department shall hand over the sealed packet of answer scripts to the coordinator or relevant academic staff member(s) for marking.
- Academic staff members shall mark the answer scripts and submit the marks and marked answer scripts to the Head of the Department or to the coordinator.
- Head of the Department or the coordinator shall hand over the marked answer scripts to the second examiner for marking.
- Second examiner shall mark the answer scripts and submit marks to the coordinator or Head of Department on or before the deadline.
- Head of Department, coordinator and relevant examiners shall meet and make changes / adjustments (if any) and prepare the list of marks to be sent to AR / SAR / DR Examinations.
Activity 6: Release of Results
- The Head calls for a pre-board meeting to finalize the provisional results.
- Coordinator shall upload the marks to the SIS.
- Head of the Department releases provisional results allowing adequate time for students to apply for re-checking.
- The Head of the Department sends hard copies of the results to the AR / SAR / DR Examination incorporating changes, if any, on or before the deadline.
- AR / SAR / DR Examinations informs Dean, Heads of Departments and academic staff members of the date of the Results Board Meeting.
- Dean, Head of Department, coordinators, academic staff members and AR / SAR / DR Examination shall attend the Results Board Meeting to finalize the results.
- AR / SAR / DR Examination shall release results of examinations and submit results for approval by the Senate of the University.
Note:
In the rare occasion where changes to the released marks are needed, this can be accommodated by the coordinator submitting the relevant form with the justification through the Head of Department / Dean of the Faculty to the Vice Chancellor.
[4] Effectiveness Criteria
The Head of the Department shall maintain the following:
- A record of the activities and dates by which the activities have been completed.
- A record of moderator’s comments.
- A record of the re-checking requests.
- Copies of the final mark sheets.
External Programmes
External Programmes
SOP: 03
Revision#: 1.0
Prepared By: Sub Committee Appointed by Quality Assurance Committee
Date Prepared: January, 2016
Effective Date: August 2019
Revised By: Sub Committee Appointed by IQAC
Date Revised: March 2019
Approved By: IQAC / FB
Date Approved: 437th FB, August 2019
[1] Purpose
Procedure for designing and conducting extension programmes.
[2] Participants
- Senate of the University
- Faculty Board
- Dean of the Faculty
- Head of the Relevant Department / Director / Coordinator of the Centre / Unit
- Academic / Non-academic Staff of the Department / Centre / Unit
- Members of the Faculty Committee on Extension Programmes
- AR / SAR / DR Faculty
[3] Procedure
Activity 1: Feasibility Study
- Upon receipt of a request (internal / external), the Head of the Department
or Director / Coordinator of the Centre / Unit shall appoint a programme
coordinator and a committee consisting of academic / supporting staff to
investigate the feasibility of conducting the programme. - The programme coordinator shall report on the feasibility of the proposed
programme to the Head of the Department or Director / Coordinator of the
Centre / Unit.
Activity 2: Preparation of Programme
- Head of the Department or Director / Coordinator of the Centre / Unit
shall inform the Department / Centre / Unit about the feasibility of the
proposed programme to obtain the views of the members. - Head of the Department or Director / Coordinator of the Centre / Unit
shall assign the task of preparing the relevant documents (programme
outline, curriculum, budget, etc.) to the programme coordinator and the
committee. - Programme coordinator and the committee shall finalize the document with
input from other members of the relevant Department.
Activity 3: Approval Process
- The document shall be placed before the Faculty Committee on Extension
Programmes for recommendations / suggestions. - The recommendations / suggestions shall be brought to the notice of the
programme coordinator. - The programme coordinator shall, through the Head of Department /
Director / Coordinator of the Centre / Unit, place it before the Faculty
Board, which shall be forwarded for Senate approval. - The programme coordinator shall submit the proposed budget through the
Head of Department and Director / Coordinator of the Centre / Unit to the
Finance Committee of the University for approval.
Activity 4: Implementation and Monitoring
- Following the completion of the programme, the coordinator shall submit
the progress report (which includes feedback from the participants),
through the Head of Department / Director / Programme Coordinator of the
Centre / Unit, to the Faculty Board.
[4] Effectiveness Criteria
- Maintain relevant records.
- Implement recommendations / suggestions.
[5] Reference
- Department / Centre / Unit Minutes
- Minutes of the Faculty Committee on Extension Programmes
- Faculty Board Minutes
- Senate Minutes
- Council Minutes
Procurements
Procurements
SOP: 04
Revision#: 1.0
Prepared By: Sub Committee Appointed by Quality Assurance Committee
Date Prepared: January, 2016
Effective Date: August 2019
Revised By: Sub Committee Appointed by IQAC
Date Revised: March 2019
Approved By: IQAC / FB
Date Approved: 437th FB, August 2019
[1] Purpose
Procedures for Procurement.
[2] Participants
- Vice Chancellor
- Registrar
- Bursar
- Dean of the Faculty
- Heads of the Departments / Coordinators
- Academic Staff Member(s)
- AR / SAR / DR of the Faculty
- AB / SAB / DB of the Faculty
- Shroff, University of Colombo
[3] Procedure
Activity 1: Identifying the Needs
A. Procedure for Departments / Units
- Academic staff member, technical officer, or other employee informs the Head of Department / Unit of the needs.
- Head of Department / Unit shall discuss the need at the Department / Unit meeting.
- Head of Department / Unit shall forward the request through the Dean, with necessary specifications / quotations to AB / SAB / DB.
- Head of Department / Unit maintains a record of the request with specifications.
B. Procedure for Faculty
- AR / SAR / DR, based on requests of academics, non-academics, or students, shall discuss the needs with the Dean of the Faculty.
- The Dean shall discuss the need at the Faculty Board meeting and inform AR / SAR / DR.
- AR / SAR / DR shall forward the request with necessary specifications / quotations to the AB / SAB / DB.
C. Procedure for Research Grants / Projects
- Grantee shall inform the AB / SAB / DB of the Faculty through the Head of Department and Dean of the need and provide specifications / quotations.
Activity 2: Procurement Procedure
- AB / SAB / DB shall proceed with purchasing or calling quotations for the purchase, or shall obtain the recommendations of the respective Head of Department / Unit, AR / SAR / DR, or Grantee, and where needed, of the Technical Evaluation Committee / Procurement Committee.
- AB / SAB / DB shall inform the respective Head of Department / Unit, AR / SAR / DR, or Grantee of the placement of the Purchase Orders.
- AB / SAB / DB shall follow up the purchasing of items.
Activity 3: Inspection and Inventorying Items
- The respective parties shall inspect the delivered items for compliance with specifications and good condition prior to acceptance.
- If items are not in an acceptable condition, the AB / SAB / DB shall be informed.
- The relevant party shall inventory the items and forward the invoice (with the inventory folio number) and payment voucher to AB / SAB / DB.
Activity 4: Obtaining and Settlement of Cash Advances
- Academic / administrative staff shall forward the request with an estimated budget / quotation (where necessary), together with the advance settlement certification, through the Head / Dean to AB / SAB / DB.
- AB / SAB / DB shall obtain approval from the relevant authority as specified in University Circular No. 63/2019.
- AB / SAB / DB shall inform the status of the cash advance to the requesting parties.
-
Cash advances should be settled as follows:
- All purchased items should be inventorized in the Fixed Assets Register / Consumable Inventory (where necessary), and the inventory folio number should be stated in the invoice.
- Any balances should be returned to the Shroff with the duly filled form signed by the AB / SAB / DB.
- The settlement voucher should be sent to AB / SAB / DB through the Head / Dean with relevant invoices / receipts certified by the Head / Coordinator within the specified time period.
[4] Effectiveness Criteria
Head of the Department / Unit, AR / SAR / DR, Grantee, and AB / SAB / DB shall maintain records.
[5] Reference
- Government Financial Regulations
Recruitment
Recruitment
SOP: 05
Revision#: 1.0
Prepared By: Sub Committee Appointed by Quality Assurance Committee
Date Prepared: January, 2016
Effective Date: August 2019
Revised By: Sub Committee Appointed by IQAC
Date Revised: March 2019
Approved By: IQAC / FB
Date Approved: 437th FB, August 2019
[1] Purpose
Procedures for Recruitment.
[2] Participants
- Vice Chancellor
- Dean of the Faculty
- Heads of the Departments
- Academic Staff Member(s)
- AR / SAR / DR of the Faculty
- AR / SAR / DR Academic Establishment
- AR / SAR / DR Non-academic Establishment
[3] Procedure
Activity 1: Identification of Requirements / Expertise
- The Head and members of the Department, at a meeting, shall review the current requirements for academic staff in terms of expertise as necessitated by the courses offered, giving due consideration to the activities set out in the strategic plan. The retirement schedules of academic staff for a five-year period shall be reviewed and documented, on which the required expertise will be based. A similar procedure shall be followed for identifying the needs for academic-support and non-academic staff.
- The Head shall bring these needs to the notice of the Dean, through whom a request shall be made to the AR / SAR / DR – Academic / Non-academic Establishments to advertise the identified positions. The required fields of expertise and other minimum qualifications shall be specified.
Activity 2: Advertising for the Academic / Academic-support Position(s)
- The AR / SAR / DR – Academic Establishment shall prepare an advertisement on an approved template, subject to the conditions specified by the UGC. A draft of the advertisement shall be approved by the Dean and the Head of the relevant Department.
- The AR / SAR / DR – Academic Establishment shall publish the advertisement in national newspapers and on the University website and call for applications by a stipulated date.
- The AR / SAR / DR – Academic Establishment shall send a list of the applicants with details to the Head of the relevant Department through the Dean.
- The Head shall make recommendations, giving due consideration to the requirements specified in the advertisement, and the list shall be sent to the AR / SAR / DR – Academic Establishment.
Activity 3: Selection
- The Senate shall appoint a Selection Panel comprising the Vice Chancellor, Dean, a Senate representative, a Council representative, the Head and a senior academic of the relevant Department, and an expert in the field (where necessary).
- The AR / SAR / DR – Academic Establishments shall call the candidates for an interview with the Selection Panel.
- The candidates shall face an interview with the Selection Panel and shall be evaluated against criteria set out in a standard evaluation form.
- The AR / SAR / DR – Academic Establishments shall send the list of selected candidates to the Management Committee and the Council for approval (and UGC approval where necessary).
- The AR / SAR / DR – Academic Establishments shall prepare the letter of appointment, which shall be sent to the selected candidates with the signature of the Vice Chancellor.
[4] Effectiveness Criteria
- Maintain a record (by the Head of Department) of the decisions made pertaining to requirements for academic and non-academic staff.
- AR / SAR / DR – Academic Establishments shall maintain documents related to advertisements, lists of applicants, and other relevant records.
- Senate Minutes.
- Management Committee Minutes.
- Council Minutes.
[5] Reference
- University Establishments Code.
Student/ Peer Evaluation
Student / Peer Evaluation
SOP: 06
Revision#: 1.0
Prepared By: Sub Committee Appointed by Quality Assurance Committee
Date Prepared: January, 2016
Effective Date: August 2019
Revised By: Sub Committee Appointed by IQAC
Date Revised: March 2019
Approved By: IQAC / FB
Date Approved: 437th FB, August 2019
[1] Purpose
Procedures for evaluation of teaching / learning / course.
[2] Participants
- Dean of the Faculty
- Chairperson, IQAC
- Heads of the Departments
- Members of the IQAC
- Academic Staff Members
- AR / SAR / DR Faculty
- Students
[3] Procedure
If student / peer feedback forms are already available, proceed to Activity 2.
Activity 1: Preparation of the Feedback Forms
- Dean shall instruct the members of the IQAC to prepare the relevant forms (student / peer) for course evaluation.
- The committee shall prepare a draft of the feedback forms and hand them over to the AR / SAR / DR.
- AR / SAR / DR shall circulate the draft feedback forms among the members of the Faculty Board.
- The Faculty Board shall approve the feedback forms with any necessary revisions.
- Finalized feedback forms shall be handed over to the IQAC.
Activity 2: Administering Feedback Forms
A. Student Feedback
- At the beginning of the semester, the Head of the Department shall inform the IQAC of the mode (manual or online) of feedback for the different courses.
- The Dean and the IQAC shall determine when the feedback forms are to be administered and inform the Heads of the Departments.
- In the case of manual administration of the feedback forms, the Head of Department shall make copies to be distributed among the students.
- The Head shall designate a non-academic staff member to distribute and collect the duly completed feedback forms from students.
- The designated non-academic staff member shall distribute and collect the feedback forms from the students, packet and seal the forms in the presence of the Head of the relevant Department, who shall then hand over the packet to the AR / SAR / DR.
- In the case of online administration of the feedback forms, the IQAC shall facilitate the process by establishing a web link.
B. Peer Feedback
- Dean shall instruct the AR / SAR / DR to hand over the feedback forms to the Heads of Departments.
- The Head, at a Department Meeting, shall appoint two evaluators, one from within the Department and the other from another Department, within or outside the Faculty.
- The Dean and the IQAC shall determine when the feedback forms are to be administered and inform the Heads of the Departments.
- The Head shall invite the designated academic staff members to conduct the peer feedback process.
- The evaluators shall hand over the completed feedback forms to the Head, who shall then hand them over to the AR / SAR / DR.
Activity 3: Analysis of Feedback
- The AR / SAR / DR shall hand over the feedback forms to the Chairperson of the IQAC, who shall take the necessary action to analyze the feedback forms.
- The Chairperson of the IQAC shall submit a summary of the feedback to the Dean.
- The Dean shall instruct the AR / SAR / DR to hand over the summary to the relevant Head of the Department.
- The Head, in consultation with the Dean, shall inform the relevant academic staff member of the overall feedback for possible future actions.
Activity 4: Monitoring and Continuous Improvement
- The Chairperson of the IQAC shall share the summaries of the student and peer feedback with the IQAC and provide recommendations to the Faculty Board.
- The IQAC shall monitor the implementation of the suggested recommendations.
[4] Effectiveness Criteria
- IQAC Minutes and Reports.
- Feedback Form Evaluation Report.
- Faculty Board Minutes.
Scheduling of Meetings
Scheduling of Meetings
SOP: 07
Revision#: 1.0
Prepared By: Sub Committee Appointed by Quality Assurance Committee
Date Prepared: January, 2016
Effective Date: August 2019
Revised By: Sub Committee Appointed by IQAC
Date Revised: March 2019
Approved By: IQAC / FB
Date Approved: 437th FB, August 2019
[1] Purpose
Procedures for scheduling Faculty-level committee meetings including: Faculty Board, Higher Degrees Committee, Heads Committee, Department Committee, Research Committee, Curriculum Development and Evaluation Committee (CDEC), Coordinating Committee of External Degree Programmes (CCEDP), Internal Quality Assurance Cell (IQAC) Committee, ICT Committee, Buildings Committee, Student Welfare & Canteen Committee, Library Committee, Grievance Committee, General Safety Committee, and Laboratory Safety Committee.
[2] Participants
- Dean of the Faculty
- Heads of the Departments
- Chairperson, IQAC
- Director, Undergraduate Studies
- Director, Postgraduate Studies
- Directors
- Coordinators
- Permanent Student Counselor
- AL / SAL / DL, Faculty of Science
- AR / SAR / DR, Faculty of Science
- AB / SAB / DB, Faculty of Science
- Committee Members Appointed by the Faculty
- Student Representatives
- Non-academic Staff Representatives
- Works Engineer
- Project Manager
- Assistant Network Manager
- Programmer Cum System Analyst
- Deputy Chief Marshall
- Public Health Inspector (PHI)
[3] Procedure
Activity 1: Finalizing the Calendar Dates
- AR / SAR / DR shall inform the calendar dates for Faculty meetings to AR / SAR / DR Academic and Publications for inclusion in the University Calendar of Dates.
- AR / SAR / DR Academic and Publications shall circulate the calendar of dates among the members of the University for their information.
Activity 2: Preparation of the Agenda
- The Dean, based on the content of requests received from students, academic staff, non-academic staff, and external parties, shall direct the AR / SAR / DR to forward them to the appropriate committee.
- The AR / SAR / DR shall prepare the agenda for the relevant meeting in accordance with the instructions of the Dean.
- The AR / SAR / DR shall circulate the agenda and the minutes of the previous meeting among the committee members one week prior to the meeting.
- The AR / SAR / DR shall record the decisions taken at the committee meeting and prepare the minutes of the meeting.
- The AR / SAR / DR shall communicate the decisions taken at the committee to relevant parties within the Faculty, outside the Faculty, the University administration, or any other party through the Dean where necessary.
- The AR / SAR / DR shall inform the relevant parties or persons regarding follow-up actions based on the decisions taken by the committee.
- The minutes and decisions of the committee or sub-committee shall be reported to the Faculty Board.
[4] Effectiveness Criteria
AR / SAR / DR shall maintain the following:
- Terms of Reference (TOR) of the Committee.
- Minutes of the Meetings.
- Record of Dates of Completion of Activities.
- Record of Dates / Calendar.
Student Requests
Student Requests
SOP: 08
Revision#: 1.0
Prepared By: Sub Committee Appointed by Quality Assurance Committee
Date Prepared: January, 2016
Effective Date: August 2019
Revised By: Sub Committee Appointed by IQAC
Date Revised: March 2019
Approved By: IQAC / FB
Date Approved: 437th FB, August 2019
[1] Purpose
Procedures for student requests.
[2] Participants
- Dean of the Faculty
- Heads of the Departments
- Academic Staff Member(s)
- AR / SAR / DR of the Faculty
- AB / SAB / DB of the Faculty
- Students
[3] Procedure
Activity 1: Lodging a Request by a Student
Medical Concerns
Students shall address their written requests, together with a medical report recommended by the University Medical Officer, to the Dean, Faculty of Science. These documents shall be tabled at the Faculty Board for recommendation and subsequent Senate approval.
Note: The medical report should be submitted to the University Medical Officer within two weeks of the illness or within two weeks from a scheduled examination.
Overseas Leave
A student leaving the country for any reason shall submit the duly completed overseas leave application form, available at the Dean’s Office, Department Office, and Faculty website, with the recommendation of the Head(s) of the Department(s), to the Dean of the Faculty. The Dean shall table the request at the Faculty Board for recommendation and Senate approval.
Note: Where students request leave to represent the University or the country, and academic programmes are disrupted due to such representation, the Faculty shall make every attempt to accommodate the request.
Other Leave Matters
A student requiring leave for personal matters shall submit a written request to the Dean, who shall table it at the Faculty Board for recommendation and Senate approval.
Note: The request should be submitted within two weeks of the incident.
Grievances
A student alleging that a decision or action affecting him or her is unfair, unjust, or in violation of established policies, procedures, or statutes of the University of Colombo may submit a written and signed request in a sealed double envelope. The inner envelope shall be addressed to the Chairman of the Grievance Committee and the outer envelope shall be addressed to the Dean, Faculty of Science, University of Colombo.
The Grievance Committee shall investigate the matter and report to the Dean with recommendations for necessary action.
Deferment
A student wishing to request deferment of his or her candidature for an examination or academic programme shall submit a written request stating the reasons for the deferment to the Dean, who shall then table it at the Faculty Board for recommendation and Senate approval.
Note: Requests should be submitted prior to the examination or commencement of the relevant academic year.
Organizing an Activity
If a student, group of students, or student body wishes to organize an event within or outside the Faculty, a written request shall be submitted to the Dean through the Senior Treasurer or Student Counselor (as relevant). The request shall specify the event, date, duration, and location (together with duly completed reservation forms where necessary), and include a proposed budget if relevant. The Dean shall then table the request at the Faculty Board for recommendation and Senate approval.
Note: Special permission from the Council of the University of Colombo shall be obtained for the use of the University logo or for selling items and collections. This should be stated in the request letter, which shall be submitted to the Vice Chancellor through the Senior Treasurer and the Dean at least two months prior to the event.
[4] Effectiveness Criteria
The Head of the Department, AR / SAR / DR, and Senior Treasurer shall maintain relevant records.