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Coordinating Committee of External Degree Programmes (CCEDP)

TOR 06

[1] Purpose

Coordinating Committee of External Degree Programmes (CCEDP) is a standing committee of the Faculty Board of the Faculty of Science, responsible for oversight of academic/ administrative matters related to external degree programmes.

[2] Committee Composition and meetings

A. Membership

i. Dean (Chairperson of the Committee) – Prof. DUJ Sonnadara

ii. Director, Open Distance Learning Centre (ODLC) – Dr SSN Perera

iii. Heads of the relevant Departments:

  • Prof Cahndana Jayaratne: Physics
  • Dr SSN Perera: Mathematics

iv. Chairpersons/Coordinators of Study Board of each degree programme:

  • Prof Upul Sonnadara: B.Sc. in Electronics and Automation Technologies
  • Dr SSN Perera[FL1] [CA2] : B.Sc. in Financial Engineering

v. Level Coordinators of each degree programme:

  • Dr DR Jayewardena
  • Dr AC Mahasinghe
  • Dr SKP Eranga
  • Dr RamalCorrey
  • Dr Hiran Jayaweera
  • Dr Kansihka Wijerathna

vi. One representative of each Study Board – Dr JK Wijerathna / Dr MK Jayananda

vii. Two representatives from the faculty board

viii. Senior Assistant Registrar: Mrs. TDD Pathiranage

B. Meeting Schedule

The Committee shall meet once a month on a scheduled date

[3] Degree Programmes Covered

External Degrees

[4] Duties and Responsibilities of the Coordinating Committee of External Degree Programmes (CCEDP)

4.1 Recommend new programme curricula / course syllabi

4.2 Recommend revisions to programme curricula / course syllabi

4.3 Review/ revise external degree By-Laws and guidelines

4.4 Appoints Chairpersons/ Coordinators for External Degree Programmes

4.5 Appoints Level Coordinators for External Degree Programmes

4.6 Appoints members of Study Boards for External Degree Programmes

4.7 Appoints External Degree Programmes candidate selection panels

4.8 Approves selection of candidates for External Degree programmes and recommend for registration.

4.9 Appoints examiners for External Degree programmes

4.10 Reviews progress of External Degree programmes

4.11 Initiate periodic evaluations/monitoring of the study programme

4.12 Addresses requests related to External Degree programmes from chairpersons, coordinators, Heads of departments, examiners, supervisors and students

4.13 Liaise with Faculty QA Cell, other departments, centers and units within the Faculty of Science to share good practices for quality enhancement

[5] Duties and Responsibilities of the Director of Open Distance Learning Centre

5.1 Liaise with the Director, Cyber Campus, and University of Colombo to coordinate Faculty of Science external degree programmes.

5.2 Represent the Faculty of Science in all external degree programmes related activities.

5.3 Organize the Coordinating Committee of External Degree Programmes (CCDEP) meetings.

5.4 Maintain the quality the external degree programmes.

5.5 Requesting the Registrar of the university to call for applications in liaison with the Cyber Campus of the university.

5.6 Coordinating, monitoring and reporting any academic and administrative matters related to Faculty of Science External Degree Programmes.

5.7 Participating in the Examination Board meetings

5.8 Reporting the progress of the External Degree Programmes of the Faculty of Science to the Cyber Campus of University of Colombo.

5.9 Liaise with Quality Assurance Cell on matters pertaining to QA, Programme Review/ Institutional review if required

Study Board of Relevant External Degree Programme

[1] Purpose

Study Board of Degree Programme is a sub-committee of the CCEDP responsible for programme curriculum/ course design, development, implementing, monitoring and evaluation of relevant external degree programme.

[2] Committee Composition and meetings

A. Membership

  1. Coordinator of the Degree Programme (Chairperson)
  2. Level I, II and III Coordinators
  3. An additional member (senior lecturer or above) representing each of the departments

B. Meeting Schedule

The Committee shall meet once a month on a scheduled date

C. Convener

Coordinator of the Degree Programme

D. Meeting Minutes

Recorded and maintained by Chairperson of the Board

E. Reporting

CCEDP by the Chairperson of the Board

[3] Duties and Responsibilities of the Study Board the relevant external degree Program

3.1. Prepare programme curricula/course syllabi

3.2. Identify revisions and revise programme curricula/course syllabi.

3.3. Evaluate and monitor the programme

3.4. Evaluate and analysis the quality assurance related data.

3.5. Maintain the quality of the programme

[4] Duties and Responsibilities of the Coordinator of the degree programme/Chairperson of the Study Board

4.1. Preparing the budget of the respective external degree programme and obtaining approval from the Finance Committee of the university.

4.2. Obtain approval from CCEDP for the selection panel for prospective candidates

4.3. Facilitating and conducting the selection process

4.4. Preparing the final list of selected candidates for obtaining approval from the CCEDP.

4.5. Preparing the lecture/practical schedule for the programme

4.6. Identifying relevant academic staff (including visiting staff) and making arrangements to appointing them through Director ODLC/Dean

4.7. Identifying relevant examiners (internal and external) and obtaining approval from CCEDP

4.8. Informing DR/SAR/AR of Cyber Campus of the scheduled dates and arranging for examinations to be held

4.9. Coordinating the process of setting, moderating of the examination papers

4.10. Arranging for the supervision of examinations

4.11. Coordinating the process of first and second marking of the examination papers

4.12. Entering marks and sending to DR/SAR/AR of Cyber Campus

4.13. Participating in the Examination Board meetings

4.14. Organize the study board meetings

4.15. Attending CCEDP meetings

4.16. Forwarding any requests of students to the CCEDP through the Director of ODLC

4.17. Responsibilities and duties of the Level Coordinator of the degree programme

4.18. Preparing the lecture/practical schedule for the programme

4.19. Coordinating the relevant Level of the Degree Programme

4.20. Coordinating any matters (students/staff) related to the level